Procurement Specialist

Procurement Specialist Reports To: Director of Business Operations Job Summary: Tennant is seeking a Procurement Specialist with a proven track record in sourcing and procuring medical and packaging supplies to join our team in the US. This role will focus on identifying and securing high-quality medical and packaging products from European suppliers, ensuring compliance with all relevant regulations, and optimizing costs while maintaining timely delivery to meet the varying needs of multiple Tennant customers. Key Responsibilities: Supplier Identification and Evaluation: Actively research and identify potential European suppliers of medical and packaging supplies, assessing their quality, reliability, and compliance with EU regulations. Negotiation: Negotiate with suppliers to secure the best possible pricing, delivery terms, and payment conditions, while ensuring contract terms align with company requirements and legal standards. Terms should include clearly defined communication methodology, focusing on consistent, accurate and immediately accessible information regarding pricing, stock levels, lead time and all documentation associated with identified materials, including but not limited to Certificates of Analysis, CE Marking (EU Declaration of Conformity), and Certificate of Origin. Sourcing Strategy Development: Develop and execute a comprehensive sourcing strategy for medical supplies, considering market trends, price fluctuations, and potential supply chain disruptions. Quality Assurance: Collaborate with quality control team to ensure sourced medical supplies meet stringent quality standards and regulatory compliance (e.g., CE marking, ISO 13485). Procurement Process Management: Manage the end-to-end procurement process, including generating purchase orders, tracking deliveries, resolving supplier issues, and ensuring timely receipt of medical supplies. Inventory Management: Monitor, maintain, and adjust stock levels to meet changing business requirements. Collaborate with external and internal stakeholders to coordinate and communicate inventory issues and contribute to resolution of identified issues impacting production. Market Analysis: Through constant interaction with manufacturers and distributors, stay informed of European medical supply market trends, emerging technologies, and regulatory changes to identify potential cost-saving opportunities and supplier diversification options. Stakeholder Management: Build strong relationships with internal stakeholders, including inventory management, finance, and operations departments, to effectively communicate procurement needs and address operational concerns.