Procurement Specialist

Job Title: Procurement Specialist

Monthly Pay: $4,161 - $5,758 USD per month

Summary:

A purchase request arrives, gets checked, moves through supplier comparison and approval, and closes with confirmed receipt and clear notes. This contract Procurement Specialist role supports dependable purchasing by keeping requests accurate and suppliers informed throughout the process. The position sits within the purchasing team and works under a procurement manager. It works with internal requesters, department approvers, suppliers, and purchasing colleagues to resolve questions and maintain progress. This is a fully remote, desk-based work from home position in Oklahoma, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review purchase requests received through a procurement system such as SAP Ariba or email, checking descriptions, quantities, requested delivery dates, and required approvals.
• Contact internal requesters to clarify missing specifications, confirm business needs, and explain what information is needed before a request can move forward.
• Identify suitable suppliers from approved sources and request comparable quotations that address the requested goods or services, availability, delivery expectations, and purchase quantities.
• Compare supplier responses using a Spreadsheets and data entry such as Microsoft Excel, highlighting price differences, lead times, and gaps for purchasing review.
• Present purchasing recommendations to the procurement manager and route requests to department approvers before placing orders within assigned purchasing authority.
• Create and issue approved purchase orders, checking supplier details, item descriptions, quantities, agreed prices, and delivery instructions against the approved request.
• Obtain supplier acknowledgments, track expected delivery dates, and follow up when confirmations are missing or supplier updates indicate a possible delay.
• Escalate unavailable items, price discrepancies, or unresolved delivery changes to the procurement manager, explaining the issue and available alternatives for review.
• Confirm receipt with internal requesters, resolve routine quantity differences with suppliers, and close completed requests with accurate purchase history and supporting notes.
• Maintain quality through accurate orders, timely turnaround, complete notes, and consistent follow-up, using feedback from purchasing reviews to correct recurring errors.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of procurement, purchasing support, or supplier coordination experience preferred, including familiarity with purchase requests and purchase orders.
• Understanding of the purchasing cycle, supplier quotations, approval routing, order acknowledgments, and receipt confirmation for routine business purchases.
• Familiarity with electronic purchasing tools and spreadsheet comparisons, with the ability to learn system navigation and maintain accurate purchasing information.
• Ability to compare quotations consistently, identify missing specifications, and distinguish price differences from differences in quantities or delivery expectations.
• Clear written and verbal communication for supplier inquiries, requester updates, clarification questions, and concise escalation notes to the procurement manager.
• Reliable computer, high-speed internet, and quiet private workspace suitable for handling purchasing information and communicating with suppliers remotely.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home with desk-based responsibilities and digital collaboration across the purchasing workflow.
• Structured onboarding and training on a procurement system such as SAP Ariba and a Spreadsheets and data entry such as Microsoft Excel.
• Regular check-ins with the procurement manager as team lead to review questions, purchasing progress, and development priorities.
• Opportunities to build supplier evaluation, quotation comparison, purchase order accuracy, and purchasing communication skills.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.