PROCUREMENT & SPECIFICATIONS SPECIALIST II (SR-18) [1 vacancy]

PROCUREMENT & SPECIFICATIONS SPECIALIST II (SR-18) [1 vacancy]

Salary

$4,725.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

005267

Department

Honolulu Board of Water Supply

Opening Date

07/05/2026

Closing Date

7/11/2026 11:59 PM Hawaii

• Description
• Benefits
• Questions

Position Information

"Make an Impact Through Public Procurement"

The Honolulu Board of Water Supply, Office of the Manager and Chief Engineer, is seeking a Procurement & Specifications Specialist II to join its centralized purchasing team in Honolulu. In this role, you will perform professional procurement work and develop specifications for a wide variety of goods, services, and construction projects. You will play a key role in supporting the Board of Water Supplys procurement program by ensuring procurements are conducted efficiently, competitively, and in compliance with applicable laws, policies, and procedures.

What You Will Do:

• Assist in reviewing and preparing solicitations for goods, services, construction, and land lease contracts.
• Provide guidance to vendors by responding to inquiries and clarifying bid requirements.
• Receive and evaluate bid quotations, recommend contract awards with appropriate justification, and prepare and issue award documents upon approval.
• Oversees administration of executed contracts to ensure compliance and resolution of performance issues.
• Perform other related duties as required for the role.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today and take the first step toward a lasting career!

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.

Substitution: Work experience may be substituted for a bachelors degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelors degree.

For example:

1. Four years of professional work experience, in any occupation, may substitute for a general bachelors degree.

2. Four years of general work experience (does not need to be professional level experience) in purchasing or procurement may substitute for a general bachelors degree.

Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

EXPERIENCE REQUIREMENT:

Six (6) months of technical experience in centralized purchasing and standards and specifications development activities.

Such experience must have demonstrated:

• Knowledge of basic principles of economics, supply and demand, purchasing, and specifications development.
• Knowledge of common types of commodities and services and sources of supply.
• Knowledge of interviewing techniques.
• Knowledge of research principles, techniques and methods.
• Ability to evaluate the quality and suitability of commodities and services.
• Ability to prepare and revise commodity and service specifications for informal purchases.
• Ability to evaluate market conditions and price trends.
• Ability to establish and maintain good working relationships with vendors, technical consultants and operating agencies.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

What are the benefits of being a City Employee?

• • Vacation: Employees may earn up to 21 days per year.
• • Sick Leave: Employees may earn up to 21 days per year.
• • Holidays: 13 days a year; 14 days during election years.
• • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• • Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• • Group Life Insurance: No cost for eligible employees.
• • Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• • Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• • Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

APPLICATION GUIDELINES & INSTRUCTIONS:

When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

• Concurrent or overlapping experiences and/or education will NOT be double credited.

• Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.

• Most work experience as an intern will NOT be creditable as equivalent to professional experience.

• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.

• Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.

• Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.

• All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02

CENTRALIZED PURCHASING EXPERIENCE:

Describe your specific duties and responsibilities in centralized purchasing activities.

Include in your explanation:

• Which position from the Work Experience section of your application where you performed this type of work;
• The routing and approval process for purchasing activities within your department and company (i.e., who reviews and approves purchases);
• The scope of your participation in the purchasing process; and
• Specific examples of the type of purchasing activities you performed, e.g., procurement studies, value analysis, drafting contract documents for purchases of commodities and services, making recommendations for or against procurement contracts, etc.

If you do not have experience in centralized purchasing activities, answer with "None."

03

SPECIFICATIONS DEVELOPMENT EXPERIENCE:

Describe your specific duties and responsibilities in standards and specifications development activities.

Include in your explanation:

• Which position from the Work Experience section of your application where you performed this type of work;
• The creation, routing and approval process for standards and specifications development activities within your department and company;
• The scope of your participation in the standards and specifications development process; and
• Specific examples of the type of standards and specifications development activities you performed, e.g., analysis and preparation of standards and specifications for specific types of commodities and services, preparing and soliciting requests for bids, etc.

If you do not have experience in standards and specifications development activities, answer with "None."

Required Question

Employer City and County of Honolulu

Address 650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

Phone (808) 768-8536

Website https://www.honolulu.gov/dhr/