Production Coordinator

TalentBurst, Inc.

New York, NY

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JOB DETAILS

SALARY

$1–$19.66 Per Hour

SKILLS

Administrative Skills, Adobe Product Family, Billing, Communication Skills, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), File Maintenance, Finance, Legal, Logistics, Manufacturing, Merchandising, Microsoft Dynamics, Microsoft Dynamics NAV, Microsoft Office, Operational Support, Operations Management, Order Management, Order Picking/Packing, Order/Customer Fulfillment, Organizational Skills, Performance Metrics, Pivot Tables, Problem Solving Skills, Process Management, Product Development, Product Management, Production Control, Production Management, Production Support, Purchase Orders, Record Keeping, Reporting Dashboards, Retail, Stock Keeping Unit (SKU), Team Player, Third-Party Logistics (3PL), Time Management, Vlookups

LOCATION

New York, NY

POSTED

8 days ago

Title: Production Coordinator
Location: New York, NY 10019
Duration: 6 Months Contract
Pay: $19.66/Hour on W2

Job Description
Reports To: Sr. Manager, Production Operations FLSA:
*Exempt or non-exempt determination will be made by Corporate Legal based on job functions and responsibilities

Job Summary:
The Production Operations coordinator supports the end-to-end production process by overseeing the execution, tracking, and fulfillment of all manufacturing orders from placement through final delivery. This role ensures accurate and timely movement of goods across vendors, production facilities, and fulfillment centers, maintaining alignment between internal stakeholders, logistics partners, and finance. The coordinator is responsible for maintaining visibility to all inbound and outbound shipments, driving KPIs for On-Time Delivery and end-to-end cycle time, and ensuring all documentation and ERP updates are accurate and current.

Job Functions:
Oversee complete delivery of shipments and receipts of all products, materials, and supplies for Retail [Hot Topic, Torrid, Box Lunch, primarily]
Enter and maintain updates for each style and order in Navision (ERP) or shared drives; track goods on order, in production (WIP), and in transit to ensure timely delivery.
Maintain accurate log sheets and dashboards of daily movements and transactions within product management systems and ERP.
Inspect shipment packing lists and verify against invoices, or orders to confirm accuracy.
Provide tracking visibility and enforce ASN protocol to ensure all inbound and outbound shipments are properly logged and visible to downstream teams.
Perform goods receipt on all incoming products and components into the ERP system.
Follow up with vendor and 3PL partners to ensure on-time shipment and accurate delivery documentation.
Coordinate invoice and coding processes with Finance to ensure accurate and timely payment of vendors.
Collaborate cross-functionally with Product Development, Logistics, Finance, and Retail Sakes to resolve issues such as shortages, damages, or specification discrepancies.
Maintain an organized view of outstanding production orders and related unfulfilled shipments.
Provide general administrative and reporting support for production and order management activities.
Contribute positively to team dynamics and support management initiatives to improve efficiency and workflow.

Job Requirements:
Skills & Abilities:
Experience in Navision (Microsoft Dynamics) or similar ERP system preferred
Proficient in Excel, including V-lookups and Pivot Tables
Proficient in Microsoft Office and Adobe products
Strong attention to detail and organizational skills
Ability to work in fast-paced, deadline-driven environment
Excellent communication and cross-functional collaboration skills

Education:
College degree preferred

Pull and maintain accurate records of retailer POs (focus ownership on Hot Topic, Box Lunch, Torrid); Enter and maintain updates for each style in Navision system or shared drives; perform daily tracking of goods on order, in progress (WIP) and in-transit to ensure timely delivery; Follow-up with vendors, factories and Design/Merchandising as needed and in support of the Production Manager; Work in the Navision system helping to create Product Set up pages, SKUS and Purchase orders; File and maintain records of purchase orders (POs) receive and track all pre- production samples and stock deliveries; Coordinate the process of invoices and coding and work with finance to ensure timely payment of vendors and billing; Assist with billing of Premium Supply Channel; Provide general administrative support to the team as needed; Contribute positively to team dynamic and manage up where necessary

#TB_EN
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

TalentBurst, Inc.

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.talentburst.com/

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