Production Systems Manager
Location: Near Albany, NY
Salary Range: $68,000 - $78,000 annually
Employment Type: Full-Time
Lead Operational Systems, Procurement & Process Excellence in a Fast-Paced Production Environment
Our growing and highly collaborative production client is seeking a detail-oriented and systems-driven Production Systems Manager to support procurement operations, inventory oversight, vendor management, and production process documentation.
This role serves as a key operational resource within the production department, helping ensure systems, inventory, workflows, and documentation remain accurate, organized, and aligned across multiple teams. The ideal candidate is highly organized, analytical, proactive, and comfortable working in a dynamic environment where operational efficiency and communication are critical.
Position Overview
The Production Systems Manager plays a central support role within production operations by overseeing procurement activities, managing vendor relationships, maintaining inventory systems, and ensuring production documentation and SOPs remain accurate and up to date.
This position works cross-functionally with leadership, warehouse operations, client services, accounting, and production support teams to maintain operational continuity and process consistency.
Key Responsibilities
Procurement & Vendor ManagementManage the complete procurement lifecycle, including purchasing materials, consumables, and operational supplies
Coordinate purchasing activities based on production forecasts and inventory thresholds
Serve as the primary point of contact for vendors and suppliers
Maintain strong vendor relationships while ensuring quality, delivery timelines, and cost efficiency
Lead purchase order management, reconciliation, and invoice coordination with accounting teams
Participate in vendor negotiations and performance evaluations alongside company leadership
Resolve supply chain discrepancies, invoice issues, and procurement-related concerns proactively
Inventory & Materials OversightMaintain accurate inventory data within digital inventory and operational systems
Coordinate physical inventory counts and reconcile discrepancies between physical and digital records
Generate and analyze operational reporting and usage trends
Monitor inventory levels and identify potential shortages or operational risks
Support recycling and materials management processes in accordance with operational standards
Maintain issue tracking systems to ensure accurate inventory alignment and cost reporting
SOP & Production Documentation ManagementMaintain and update production documentation, standard operating procedures (SOPs), and knowledge base systems
Collaborate with production leadership to ensure documentation reflects current workflows and operational practices
Support onboarding and training initiatives through clear and organized procedural documentation
Develop and maintain documentation that supports operational consistency and continuous improvement
Systems Integration & Administrative SupportSupport and manage production-related systems and software platforms used for: Inventory management
Reporting
Workflow coordination
Operational tracking
Participate in system testing, implementation support, and process enhancement initiatives
Identify opportunities to improve efficiency through technology, automation, and AI-driven tools
Cross-Department CollaborationParticipate in operational planning and leadership meetings
Provide continuity support during staff absences or operational coverage needs
Act as a resource for team members navigating production systems and workflows
Identify operational inefficiencies and recommend process improvements
Qualifications
Required Experience & SkillsExperience in: Procurement
Inventory management
Supply chain coordination
Production support operations
Strong proficiency in Microsoft Excel, including: Reporting
Formulas
Data analysis
Usage tracking
Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail)
Excellent organizational and documentation skills
Strong communication and vendor negotiation abilities
Ability to prioritize tasks, work independently, and meet deadlines with minimal supervision
High attention to detail and proactive problem-solving skills
Preferred QualificationsExperience within a manufacturing, production, print, or operational environment preferred
Familiarity with systems such as: Smartsheet
Asana
Gitbook or similar knowledge base platforms
Inventory or procurement management systems
Interest in emerging technologies and AI-driven workflow improvements
Experience developing or maintaining SOPs and operational documentation
To see a full listing of all our open positions, please visit:
https://www.redshiftrecruiting.com/jobs-hiring-near-me
redShift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.