PeaceHealth is seeking a Prog Mgr Facilities Maintenance Planner for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $42.06 - $63.10. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
Job Summary
Responsible for leading the delivery of facilities maintenance services with a strong emphasis on Computerized Maintenance Management System (CMMS) governance, technology adoption, data accuracy, and analytics driven decision making. Oversees planners, and vendors to ensure work is executed within established timelines, budgets, and regulatory requirements. Drives continuous improvement through digital tools, reporting, and system optimization.
Essential Functions
- CMMS Oversight - Leads CMMS governance, ensuring accurate work order classification, prioritization, asset records, and workflow routing. Establishes data standards and audits entries for quality and compliance.
- System Optimization - Partners with IT, planners, and technicians to refine CMMS workflows, automate notifications, improve user experience, and enhance reporting capabilities.
- System Integration - Coordinates integration between CMMS, BMS, procurement systems, and vendor platforms to streamline operations and improve data flow.
- Digital Tools Leadership - Champions adoption of maintenance technologies including building management systems (BMS), mobile work order tools, dashboards, and analytics platforms.
- Reporting & Analytics - Develops and delivers dashboards and performance reports on backlog, PM compliance, asset health, deferred maintenance, and technician productivity.
- Collaborates with leads and Facilities team members to properly plan work orders, including materials management, task estimating for budgetary approval and customer communication.
- Prepares and analyzes data reports on Demand and PM Work Orders such as overdue, backlog, received/completed statistics. Prepares additional reports as requested for monthly reporting to manager and leads.
- Works with the manager, leads, and Facilities team members for procurement to ensure accurate and timely communication with the requestor(s) regarding status of work orders.
- Works with the contract administrator to ensure timely and accurate vendor support.
- Provides recommendations regarding facilities equipment and utility systems maintenance programs.
- Complies with established safety and environmental procedures, best practices, and regulatory bodies such as CMS, DNV, TJC, NFPA, EPA, DOH and local authorities having jurisdiction.
- Ensures digital documentation meets CMS, DNV, TJC, NFPA, EPA, DOH, and AHJ requirements.
- Leads corrective action documentation and ensures survey readiness through accurate CMMS records.
- Responds to emergency calls during off-hours and determines resources needed to mitigate problems.
- Performs other duties as assigned.
Qualifications
Education
- Associate Degree Required: Facilities Operations or
- Associate Degree Required: Facilities Technical Infrastructure or related field, or equivalent knowledge and skills obtained through a combination of education, training and experience
Experience
- Minimum of 5 years Required: Maintenance planning experience and
- Minimum of 5 years Required: Experience working with CMMS and
- Required: Experience in technical and regulatory maintenance related to healthcare processes and
- Required: Experience in employee and subcontracted work coordination in a predictive and reliability-based facility maintenance program and
- Preferred: Experience working in a building management monitoring system and
- Preferred: Experience in healthcare
Credentials
Skills
- Proficiency in CMMS administration, reporting, and workflow design. (Required)
- Strong mechanical/electrical aptitude with an understanding of critical systems supporting the healthcare industry, such as MEP infrastructure, i.e. HVAC, chillers, electrical components, and plumbing. (Required)
- Ability to read and interpret blueprints, schematics, and one-line drawings. (Required)
- Ability to understand and discuss implications of infrastructure. (Required)
- Ability to interpret project plans and executive roadmaps. (Required)
- Strong verbal and written communication skills. (Required)
- Relationship-building skills. (Required)
- High level of energy and capacity for work. (Required)
- Proficiency with Microsoft Office applications including Outlook, Word, and Excel. (Required)
Department / Location Specific Notes
Working Conditions
Lifting
- Fine motor skills to be able to grasp and control medical equipment and perform precise procedures.
- Facilities/Maintenance/ Engineer: Continuous moving around area. Lifting/carrying: Frequent up to 30 lbs. Occasional up to 50 lbs. Frequent reaching/ bending/ stooping, grasping. Occasional pushing/pulling 15 lbs. sustained force with frequent stop/start. Occasional climbing ladders/stairs. Occasional squatting/kneeling/ crawling.
- Occasional push/pull up to 50 lbs. force.
- Occasional reaching/ bending/ stooping/ squatting/ crouching/ kneeling/ grasping.
- Security: Ability to move around area with occasional sitting. Continuous moving around area. Lifting/carrying: Frequent up to 10 lbs. Occasional up to 50 lbs.
Environmental Conditions
- Exposure to biohazard, body fluids and airborne particles.
- Must be able to complete tasks in a noisy environment.
- Exposure to outside temperatures (seasonal).
- Exposure to toxic or caustic chemicals.
- Facilities/Maintenance/Engineer: Time spent on site in medical/hospital setting.
- Security: Time spent on site in medical/hospital setting.
Mental/Visual
- Vision and hearing required within normal limits (glasses, contacts, hearing aids permitted).
- Ability to communicate and exchange accurate information.
PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.