What You ll Do:
" Provide temporary onsite support for facility coordination, events, and conferencing during a high-volume period.
" Build strong working relationships with CRE staff, vendors, Conferencing Operations, Security, Technology, catering partners, and employees.
" Monitor facility service requests, document updates, follow up with vendors, and escalate urgent or aging issues.
" Coordinate routine maintenance, repairs, inspections, supply orders, room resets, and general workplace services.
" Assist vendors with site access, badge coordination, scheduling, deliveries, and communication with impacted teams.
" Support vendor invoice processing, inspection records, work order tracking, and facility data updates.
" Assist with workspace verification, furniture reconfigurations, Moves, Adds and Changes, restacks, and ergonomic requests.
" Coordinate facility needs for meetings and events in conference rooms, presentation rooms, cafe s, outdoor areas, and the CLIENT Event Center.
" Support room scheduling, setups and resets, furniture layouts, catering, janitorial services, signage, deliveries, temperature requests, and other event logistics.
" Conduct pre-event space checks, provide day-of support, help resolve issues, and confirm spaces are reset after events.
" Partner with Conferencing Operations and Technology support to route audiovisual and conference room technology needs.
" Coordinate visitor and vendor requirements, including access, property approvals, and certificates of insurance, as directed.
" Maintain event schedules, planning checklists, status updates, and follow-up items across supporting teams.
" Manage multiple priorities and promptly escalate safety concerns, scheduling conflicts, service gaps, or event risks.
" This temporary contractor will support both facility management and events and conferencing responsibilities and will report to a local property management leader.
Supervisory Duties
Supervision not typical with this role
Education & Experience
High school diploma or general education degree (GED) required. Minimum of 3 years of related experience in customer service or administrative environment or 1 year of Facility Management experience.
Certificates & Licenses
None
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and email inquiries. Experience writing routine correspondence, log-notes, and status updates in work order systems. Skilled in responding to common inquiries or complaints from co-workers or supervisors by applying appropriate tone. Professional phone etiquette and the ability to ask questions to seek understanding of problems and conflict resolution.
Reasoning & Judgement
Awareness and ability to solve moderately complex problems and situations with a variety of options in situations maintaining composure and professionalism. Learning to draw upon the opinions and diversity of others before making recommendations that have a direct impact on the company. Normally understands own limitations and frequently seeks guidance on matters to minimize risk and thought validation.
Other Skills & Abilities
Basic skills with Microsoft Office Suite. Willingness to learn CMMS, CAFM and project planning software. Awareness of contracts and leases. Comfortable multi-tasking, staying calm under pressure and understanding results are expected.
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.