Program Assistant - Contracts & Procurement (Charleston)

Program Assistant - Contracts & Procurement (Charleston)

Salary

$37,944.00 - $49,266.00 Annually

Location

Charleston County, SC

Job Type

FTE - Full-Time

Job Number

194817

Agency

Department of Behavioral Health and Developmental Disabilities

Division

Charleston-Dorchester Mental Health Center

Opening Date

11/10/2026

Closing Date

12/10/2026 11:59 PM Eastern

Class Code:

AH30

Position Number:

60020499

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN08

EEO Statement

Equal Opportunity Employer

Agency Specific Application Procedures:

• You must apply online at www.careers.sc.gov. Follow the status of your application on-line.

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits
• Questions

Job Responsibilities

Are you passionate about making a real difference in peoples lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Program Assistant - Contracts & Procurement who is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the BHDD - Office of Mental Health, Charleston Dorchester Mental Health Center (CDMHC) - Charleston Clinic -2100 Charlie Hall Blvd., Charleston, SC 29414.

Under general supervision, you will perform routine procurement & inventory of supplies and equipment and preparing of related records, reports and files. Duties include processing transactions: updating and reconciling of records and preparing of procurement financial and statistical reports. This position also responsible for contract management and processing.

Responsibilities for the Program Assistant:

• Ensure that all contracts and agreements are monitored, tracked, and processed per CDMHC and BHDD policy.

• Confirm shopping carts are entered per policy.

• Make sure that CDMHC has appropriate supplies and monitors for waste.

• Ensures that payments received from patients or payor source are posted efficiently to patients accounts.

• Verify adherence to agencys Corporate Compliance Policies and Plan.

• Complete all BHDD required trainings and seeks opportunities to advance knowledge/skills related to job duties.

• Ensure that CDMHC is "CARF-ready" (audit-ready) in areas relevant to job duties.

Minimum and Additional Requirements

• A high school diploma and three (3) years of experience in third party billing process OR a bachelors degree and two (2) years of work experience in third party billing processes.

• Two (2) years of directly related professional experience, such as accounting, auditing, finance or commercial lending; or an associates degree and one (1) year of directly related professional experience.

Additional Requirements

• Must be able to lift 10 pounds.
• Valid drivers license.
• May require some in-state travel for training.
• This position is considered "essential" and may require reporting for duty in the event of a weather or similar emergency event.

Preferred Qualifications

• Certified coder
• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Post hire, the employee must:

• Be organized and have good written and oral communication skills.
• Maintain procurement certification.
• Have an understanding of state procurement policy and accounting procedures, policies and controls..

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• Paid Parental Leave

• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)

• Retirement benefit choices *

• State Retirement Plan (SCRS)

• State Optional Retirement Program (State ORP)

• Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Please check the box(es) if you have ever been employed by the following Offices of SC Dept. of Behavioral Health and Developmental Disabilities.

• Office of Mental Health (OMH) (formerly SC Department of Mental Health)
• Office of Intellectual and Developmental Disabilities (OIDD) (formerly SC Department of Disabilities and Special Needs)
• Office of Substance Use Services (OSUS) (formerly SC Department of Alcohol and Other Drug Abuse Services)
• Does Not Apply

02

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.) This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases; each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired. It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment. If you have questions, please inquire before you complete your application. PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED. Please indicate your understanding to this statement by checking the box below.

• Checking this box indicates my understanding to the above referenced statement.

03

Do you have at least a high school diploma and three (3) years of experience in third party billing process OR a bachelors degree from an accredited college/university and two (2) years of work experience in third party billing processes?

• Yes
• No

04

Do you have at least two (2) years of professional experience directly related, such as accounting, auditing, finance or commercial lending; or an associates degree and one (1) year of professional experience that is directly related?

• Yes
• No

05

Are you able to lift 10 pounds?

• Yes
• No

06

Do you have a valid drivers license and are you open to some in-state travel for training if required?

• Yes
• No

07

Are you a certified coder?

• Yes
• No

08

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Required Question

Employer State of South Carolina

Agency Department of Behavioral Health and Developmental Disabilities Address 400 Otarre Parkway

Cayce, South Carolina, 29033

Phone OIDD - (803)898-9600

OMH - (803) 898-8600

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.