Program Assistant
Department: Education
Program: Education
Reports To: Education Director
Supervises: N/A
Revision Date: 10/29/2025
Employment Status: Full Time
FLSA Status: Non-Exempt
Schedule: 40 Hours/52 Weeks
Preference: TERO Ordinance 2017-01, P.L. 93-638
Job Summary
The Program Assistant is responsible for greeting parents, children and visitors to the Kahtnuht'ana Duhdeldiht Campus in a friendly, professional, and helpful manner. This includes monitoring access to the building by visitors and ensuring all visitors and volunteers sign in and out. The Program Assistant is responsible for answering and routing calls, coordinating incoming and outgoing mail, providing support, handling inquiries from the public, and providing information related to the Tribe and Education department. Responsible for assisting with aspects of the general clerical operations of the Kahtnuht'ana Duhdeldiht Campus.
Essential Functions
- Greets all un'ina (i.e. children, families, staff, visitors, etc.) in a friendly, caring manner. Listens and positively responds to request for information or assistance
- Works collaboratively with other assistant positions
- Attends staff, programmatic, and other meetings as necessary to keep record of meeting minutes
- Provides clerical support to all program areas as needed (i.e. faxing, copying, filing, phone calls)
- Conducts data entry of enrolled students/families into database system
- Monitors and maintains volunteer notebook and visitor sign in/sign out sheets
- Prepares weekly classroom sign in/sign out sheets; maintain parent call-in log notebook
- Creates monthly calendars and newsletters for the Yaghanen program
- Monitors purchase card activity for the Yaghanen and Operations programs, and inputs monthly expense sheet and invoices
- Ensures compliance with Tribal, federal, state and local employment laws and regulations, Tribal policies and TERO ordinance
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.
Working Conditions
Lifting Requirements
- Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Physical Requirements
- Stand or Sit (Stationary position)
- Walk (Move, Traverse)
- Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
- Climb (Stairs/ladders) or balance (Ascend/descend, work atop, traverse)
- Stoop, kneel, crouch or crawl (Position self (to), Move)
- Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
- See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
- Taste/Smell (Detect, Distinguish, Determine)
- Pushing or Pulling
- Repetitive Motion
OSHA Categories
- Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur
Equipment and Tools
Equipment used for job:
Drives KIT or Personal Vehicle:
Other:
Travel
Qualifications
Education
- High School Diploma or General Degree (GED)
Experience
- One year (1) of experience of clerical experience, ability to type 40 wpm
License/Certification
- Pediatric CPR & First Aide certification or obtain within 30 days of employment
- Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy
Special Skills
- Strong knowledge of Microsoft Word, Excel, & Outlook, and experience working with computer database information system
- Strong interpersonal communication and organization skills
- Knowledge of filing systems and ability to file
- Ability to operate various office machines; multiple line phone system, fax, photocopy, postage, laminating machine
- Understand of family centered philosophy; ability and desire to work with families and their young children
- Willingness to learn the language, culture and history of the Dena'ina people
- Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
- Ability to work independently as well as collaboratively
Preferred
- Knowledge and experience working with cultural diversities
This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.