Program Assistant

Do you have experience in administrative support? Are you passionate about supporting the preservation of historical facts?

We are currently in search of a Program Assistant for a Public Charity Research organization located in New York City (Chelsea). This is a Part-Time, Hybrid, Temporary (~4 months) assignment.

ORGANIZATION TYPE: Public Charity Research

LOCATION: New York City (Chelsea)

POSITION TITLE: Program Assistant

DURATION: Temporary

SCHEDULE: ~30 hrs/wk.

HOURLY PAY: $23.00-25.00/hour

Is This Your Dream Job? The Program Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Our Ideal Candidate:

• Associate’s degree required; Bachelor’s degree in related field preferred
• Experience in an administrative role
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

How You Will Spend Your Day:

• Answers and transfers phone calls, screening when necessary
• Assists with public events (catering orders, set up, etc.)
• Maintains filing systems as assigned
• Assists Associate Director of Public History with conference-related tasks
• Maintains a system for recording expenses and the use of petty cash
• Collects payment information (W9, receipts, invoices, etc.)
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Records and distributes minutes or other records for meetings
• Writes, proofreads, or edits copy related to events and assists in producing related electronic and print communications, especially using the organization's Content Management System and various marketing tools
• Performs other related duties as assigned

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

Know a friend who would be a great fit? Feel free to send us their resume as well!

Is this position not a great fit?

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.