Program Assistant

Position: Program Assistant
Pay Rate: $20.00/hour
Location: Stockton, CA
Schedule: Monday-Thursday | 7:30 AM–4:30 PM
Friday: 7:30 AM-4:30 PM | Every Other Friday Off
Position Summary
We are seeking an organized and detail-oriented Program Assistant to support the organization’s procurement and purchasing functions. This position will assist with purchase orders, vendor information, procurement documentation, inventory monitoring, and coordination with internal departments to ensure goods and services are obtained accurately and on time.

The ideal candidate has strong organizational and administrative skills, excellent attention to detail, and the ability to work collaboratively while maintaining accurate procurement records and following established policies and procedures.
Duties and Responsibilities

• Assist with the preparation and processing of purchase orders and procurement documents.
• Maintain accurate and organized records of purchases, contracts, purchase orders, and vendor information.
• Coordinate with internal departments to identify purchasing and procurement needs.
• Assist with ensuring goods and services are ordered and delivered according to required timelines.
• Communicate with vendors regarding orders, pricing, availability, documentation, and delivery status.
• Support the evaluation and selection of vendors based on pricing, quality, service, and delivery capabilities.
• Maintain and update vendor records and related documentation.
• Monitor inventory levels and assist with stock replenishment as needed.
• Track open purchase orders and follow up on outstanding or delayed items.
• Assist with researching and resolving order, delivery, pricing, or documentation discrepancies.
• Review procurement documentation for accuracy and completeness.
• Enter and update purchasing and vendor information in applicable computer systems.
• Maintain organized electronic and physical procurement files.
• Ensure purchasing activities and documentation comply with organizational procurement policies and procedures.
• Communicate with internal departments and vendors to support efficient procurement processes.
• Assist with reports, data entry, research, and other administrative responsibilities related to purchasing.
• Support process improvement efforts designed to increase procurement efficiency and organization.
• Perform additional program, procurement, and administrative duties as assigned.

Qualifications

• Previous experience in administrative support, purchasing, procurement, inventory, or a related office environment preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain accurate purchasing, vendor, and procurement records.
• Strong written and verbal communication skills.
• Ability to communicate professionally with vendors and internal departments.
• Comfortable performing data entry, documentation, research, and follow-up tasks.
• Ability to manage multiple priorities and meet established deadlines.
• Strong problem-solving and follow-through skills.
• Basic proficiency with Microsoft Office and general computer applications.
• Ability to work independently while effectively supporting a team.
• Ability to follow established procurement policies and procedures.
• Dependable, professional, and able to work effectively in a deadline-driven environment.