POSITION SUMMARY:
HIAS seeks a Program Associate, Social Integration to provide administrative and programmatic support for the Social Integration team. In close collaboration with the Preferred Communities, Matching Grant, and Program of Initial Resettlement programs, the Program Associate serves as a key point of contact for HIAS' affiliate partners, supporting program implementation, communication, and data collection. The position coordinates affiliate network calls, manages program communications, and supports the affiliate access to HIAS platforms such as SharePoint, Apricot, and Litmos. This position engages with HIAS' headquarters support departments, HIAS Affiliates across the country, and other stakeholders to ensure high-quality and responsive refugee programming across the HIAS network.
Note, this position is based at our headquarters in Silver Spring, Maryland and we will consider a remote option for applicants who live outside of commuting distance to either of our offices and are based in the following states: Connecticut, Florida, Georgia, Massachusetts, Michigan, New Jersey, Ohio, Pennsylvania, Texas, Virginia.
The salary for this position is $50,000-55,000. This position is grant funded and the position is contingent on funding.
ESSENTIAL FUNCTIONS:
- Coordinates regular calls with affiliate partners, including scheduling, logistics management, and follow-up.
- Tracks and records attendance, organizes and shares the call recording, slide deck, important resources with affiliate partners.
- Monitors the Preferred Communities (PC) program inbox, responding to inquiries, triaging requests, and ensuring timely follow-up with affiliates and stakeholders.
- Processes affiliate exception requests ensuring appropriate tracking, communication, and approval.
- Maintains and regularly updates affiliate contact lists and distribution groups to ensure accurate communication across the network.
- Coordinates the collection, review, and tracking of semi-annual affiliate reports, verifying completeness and accuracy, ensuring timely submission.
- Tracks and manages technical assistance and training hours, maintaining records and supporting reporting requirements.
- Supports administration of learning management systems, including assisting with user access, reviewing records, and maintaining learning materials.
- Provides support for other social integration program functions as needed.
- Performs other duties as assigned.
QUALIFICATIONS & REQUIREMENTS:
- Undergraduate degree required.
- 1-2 years of relevant experience.
- Knowledge of U.S. Refugee Program required; previous work experience at a national resettlement agency or resettlement affiliate is an asset.
- Previous personal experience with refugee resettlement or migration will bring a valuable perspective to this role.
- Excellent computer skills, including data entry and data analysis; proficiency in Microsoft Word, PowerPoint and Excel.
- Knowledge of Apricot, client case management database system is preferred.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills to maintain key relationships with program staff at HIAS affiliates and other national voluntary agencies.
- Well-organized and detail-oriented; ability to work under pressure and meet deadlines.
- Self-starter able to manage and carry out varied functions of multi-faceted program.
- Travel within the US may be required.