Program Controls Manager

Program Controls/PMIS Manager

Who We Are
Our Education team partners with K-12 school districts, community colleges, and universities to design and manage transformative programs that align with their goals. We partner with institutions on projects including:

• Modernization and expansion of facilities
• Infrastructure improvements for safety and sustainability
• Development of specialized spaces such as laboratories, research centers, and classrooms.

About the role
The Program Controls/PMIS Manager owns how our capital programs are planned, measured and reported. You will run the Project Management Information System (PMIS) and the controls behind it, so that every project on the program has a sound baseline, current data and a clear view of schedule, cost, risk and change.
You will set the standards, build the dashboards leadership and clients rely on, and train project teams to use the system well. This role will support a $954M program located in Riverside county and sits between program leadership, project managers, finance and the client, and turns project data into decisions.

What you'll do
Program governance and PMIS

• Own PMIS governance: set the standards, data structure, user roles and permissions, and the rules for how projects enter and close out of the system.
• Lead the program controls framework, including schedule, cost, risk and change control procedures that every project follows.
• Build and maintain program dashboards and KPIs that give leadership and clients a reliable view of program health.
• Own the program reporting calendar, making sure monthly and quarterly reports go out complete, accurate and on time.
• Run data quality reviews, find gaps or errors in project data, and work with project teams to fix them at the source.
• Design and implement PMIS workflows (approvals, change orders, RFIs, invoices, document routing) in partnership with the system vendor or administrator.
• Train project managers and staff on PMIS use and controls procedures, and write the guides and onboarding materials that support them.

Project Controls

• Set up project controls for new projects, including cost breakdown structure, WBS, and the project's records in the PMIS.
• Develop and approve baseline schedules and budgets with project managers, and hold them as the reference for performance.
• Lead monthly updates: collect progress, cost and forecast data, review it with project teams, and roll it up to the program.
• Maintain risk and issue registers, run regular risk reviews, and track mitigation actions to closure.
• Manage the change log, from potential changes through approved change orders, and reflect approved changes in budgets and schedules.
• Prepare cost and schedule forecasts (estimate at completion, cash flow, critical path), and flag variances early with recommended actions.
• Build and maintain project-level dashboards for project managers and clients.
• Track deliverables and milestones against the baseline, and report what is late, at risk or complete.

Basic Qualifications

• Bachelor's degree in construction management, engineering, business or a related field, or equivalent experience.
• 10+ years in project controls on capital or construction programs, with at least 2 years leading controls across multiple projects or a program.
• Hands-on experience administering or implementing a PMIS, such as e-Builder, Procore, Unifier, Kahua, Project Team or similar.
• Strong working knowledge of scheduling (Primavera P6 or MS Project), cost control, earned value, forecasting and change management.
• Experience building dashboards and reports in Power BI, Tableau or similar, plus advanced Excel.
• A track record of improving data quality and getting project teams to adopt new tools and processes.
• Clear written and spoken communication, including presenting program status to executives and clients.

Preferred Qualifications

• Experience on public-sector programs, such as K-12 or higher education bond programs, transportation or water infrastructure.
• PMP or similar certification.
• Experience leading a PMIS migration or a new rollout across a large program.
• Familiarity with public agency reporting, audits and bond oversight committee requirements.

About Harris
Harris & Associates is a 100% employee-owned company focused on solving today's complex challenges in the planning, designing, and constructing of public infrastructure. We serve clients in the municipal, water, transportation, and education markets to build equitable, resilient, and sustainable communities by providing a long-term financial framework as they plan their future. Our offices and project sites span the West Coast in California, Nevada, and Washington with a staff of over 280 employee-owners.

Harris fosters a collaborative work environment, understanding that diverse perspectives enhance our ability to better serve our clients and their communities. We are deeply passionate about our work, our clients, our team’s personal and professional growth. We offer a mentorship program, on-the-job training, Harris University, and an annual staff summit all aimed at developing well-rounded consultants proficient in the full spectrum of services we provide. Additionally, we prioritize a healthy work-life balance and organized social and team building events.

Compensation & Benefits
The annual salary range offered for this position is $175-200K. Actual pay offered will be dependent on the experience and expertise of the incoming candidate. 

In addition to base salary, we also offer:
•    Medical, dental, vision, and life insurance
•    ESOP
•    401K Match
•    PTO, 8 Paid Holidays + "1 WorkAversary" paid holiday to celebrate you!
•    Health & Well-Being Allowance
•    Tuition reimbursement
•    Flexible hybrid/remote work plans
•    Paid Leave Programs such as maternity, parentally, and family medical leave

Harris & Associates is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability) and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Harris expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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