Program Coordinator 1 (Aircraft Records PCN 123202)

Program Coordinator 1 (Aircraft Records PCN 123202)

Salary

$36.68 Hourly

Location

Anchorage, AK

Job Type

Full Time

Job Number

55542

Department

Public Safety

Division

AST-Aircraft Section

Opening Date

10/05/2026

Closing Date

10/20/2026 5:00 PM Alaska

Division

Alaska State Troopers - Aircraft Section

Position Open To

Alaska Residents Only

Bargaining Unit

General Government

Range

18

• Description
• Benefits
• Questions

Job Description

This recruitment is open to Alaska Residents only. Applicants must meet

Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

Under general direction and supervision from the DPS Aviation Program Coordinator 2, maintains all aircraft records in accordance with FAA regulations and State retention policies. Researches and analyzes electronic logbooks for 49 aircraft operated by DPS, enters and analyzes aircraft information in sophisticated online aircraft maintenance software, maintains on-line databases for aircraft records, updates physical logbooks, and oversees aircraft paperwork storage methods.

OUR ORGANIZATION, MISSION, AND CULTURE:

The mission of the Department of Public Safety (DPS) is to ensure public safety and enforce fish and wildlife laws. The DPS strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. The Aircraft Section's contribution to the Departments Mission is to preserve public peace, protect life, property, and resources. As a member of the DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement activities.

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve Alaska. In this fast-paced environment, you will work with a phenomenal team of professionals, both civilian and commissioned.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located and based out of our Anchorage-based Aircraft Section at Lake Hood.

The work environment is friendly, team-oriented, and productive. You will share an office environment that includes other professionals. The successful applicant must be able to work with frequent interruptions, be self-motivated, and be able to work well with others to be successful in this position.

The work schedule is 5 days on and 2 days off. This position does not offer housing, nor does it offer someone living outside of Anchorage paid travel to and from the worksite.

We recognize the uniqueness of life in Alaska's rural and urban communities. We recommend all applicants visit the Community Database for a glimpse into Alaska's communities and lifestyle by providing images of places, people, cultural events, public facilities, landscapes, and other dimensions of community life at https://dcra-cdo-dcced.opendata.arcgis.com/.

WHAT WE ARE LOOKING FOR:

• Aircraft Maintenance: Knowledge of aircraft engines, parts, and systems, including their designs, uses, repair, and maintenance.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Departments mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/

Minimum Qualifications

Competency-Based Minimum Qualifications InstructionsThis job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations rather than specific tasks and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or progressively responsible experience assisting with planning, coordinating, and implementing administrative controls, work processes, and/or procedures for a program, project, business, or organization.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

SPECIAL NOTES ABOUT THE POSITION

• Must pass a background investigation.
• A valid driver`s license is required.

AT TIME OF INTERVIEW:

• List of three (3) professional references, two of which are from a current or former direct supervisor.

• Last two (2) performance evaluations, if available.

COVER LETTER

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

BACKGROUND CHECKThis position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
• AVTEC
• Confidential
• Correctional Officers
• Marine Engineers
• Mt. Edgecumbe Teachers
• Supervisory
• Unlicensed Vessel Personnel/Inland Boatmans Union
• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
• Term life (employee, spouse or qualified same sex partner, and dependents)
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Long-term care (self and eligible family members)
• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

How many years of experience do you have with maintaining aircraft records in accordance with FAA regulations and State retention policies?

• 10+ years
• 6-9 years
• 3-5 years
• 0-2 years

02

How would you best describe your experience managing, monitoring, or assisting with aviation maintenance records?

• I have extensive experience managing and monitoring aviation maintenance records, including reviewing documentation for accuracy, ensuring regulatory compliance, updating logs or databases, and supporting maintenance personnel with recordkeeping processes.
• I have moderate experience assisting with aviation maintenance records, such as organizing documents, verifying information, or helping maintain digital or paper logs under supervision.
• I have limited experience and have only occasionally assisted with aviation recordkeeping tasks.
• I have no direct experience with aviation maintenance records but am willing to learn.

03

Which option best reflects your experience with strong organizational skills, attention to detail, and maintaining high accuracy while balancing both quality and quantity of work?

• I consistently manage tasks and deadlines effectively, maintain high accuracy, and produce high-quality work even in fast-paced environments.
• I am able to stay organized and accurate with my work, but I sometimes need extra time to balance quality and quantity.
• I can manage basic organizational tasks, though I occasionally struggle with maintaining accuracy or meeting high-volume expectations.
• I have limited experience in roles that require strong organizational skills or balancing both quality and quantity of work.
• I have no experience in roles that require strong organizational skills or balancing both quality and quantity of work.

04

How would you best describe your experience analyzing various types of information and source documents for relevancy, accuracy, or inconsistencies?

• I frequently analyze complex information and source documents, identify inconsistencies, verify accuracy, and determine relevancy as part of my regular job duties.
• I often review documents or information for accuracy and relevance, though usually with moderate complexity or under guidance.
• I have limited experience analyzing information or documents and have only done so in basic or occasional situations.
• I have no direct experience with this type of analysis but am willing to learn.

05

How would you best describe your proficiency and usage of Microsoft Office programs (Edge, Word, Excel, PowerPoint, OneDrive, Teams, OneNote, Outlook, internet and SharePoint), databases and automated systems)?

• I use most or all of these programs and systems daily with a high level of proficiency. I can create documents, presentations, spreadsheets with formulas, manage email and collaboration tools, navigate SharePoint, and work confidently with databases and automated systems.
• I use several of these programs regularly and am comfortable with common tasks such as email, document creation, basic spreadsheets, online collaboration, and navigating shared drives or systems. I have moderate familiarity with databases or automated systems.
• I use only a few of these programs as needed and have basic proficiency. My experience with databases, SharePoint, or automated systems is limited.
• I have minimal experience with Microsoft Office programs, shared systems, or databases and would require training to use them effectively.
• I have no experience with Microsoft Office programs, shared systems, or databases and would require training to use them effectively.

Required Question

Employer State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/