Program Coordinator, Academic Governance and Institutional Effectiveness

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Program Coordinator, Academic Governance and Institutional Effectiveness

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu and the unit web page at https://www.uis.edu/oire.

Application deadline: 10/19/2026

Minimum Starting Salary: $32.30 per hour/7.5 hour day

Job Summary:

The Program Coordinator for Academic Governance and Institutional Effectiveness administers UIS'' institution-wide academic governance function within the Office of Institutional Research and Effectiveness. Working under general supervision, the position serves as the university''s resource for the policies, approval pathways, documentation standards, and external requirements governing academic programs, courses, units, and related academic actions. The coordinator manages interconnected governance processes from initial consultation through final institutional and external action; advises academic and administrative stakeholders; interprets and applies university, system, state, federal, and accreditor requirements; and maintains the authoritative records and resources that support consistent decision-making. The position also coordinates implementation of approved curricular actions across the academic codebook, catalog, institutional inventories, and compliance records. Through this work, the coordinator supports the integrity of shared governance, institutional compliance, and timely execution of academic priorities.

This is an on-campus position.

Duties & Responsibilities:

• Administer the Academic Governance Functional Area: Coordinate the university-wide review and approval portfolio for new and revised academic programs, courses, units, and other academic actions from proposal development through final implementation. Establish and manage annual governance calendars, workflow controls, documentation standards, forms, guidance, and status-tracking processes. Monitor proposals across multiple review bodies and approval levels; identify incomplete or inconsistent submissions, resolve process issues, and communicate required actions and deadlines to stakeholders. Maintain the UIS Levels of Governance resource as the authoritative operational guide to required review levels and sequencing.
• Provide Program Expertise, Policy Interpretation, and Consultation: Serve as the primary resource for academic governance procedures, approval pathways, documentation requirements, and implementation timelines. Interpret and apply University Statutes, Board of Trustees requirements, University of Illinois System policies, UIS governance procedures, Illinois Board of Higher Education expectations, Higher Learning Commission requirements, and other applicable standards. Advise faculty, program directors, chairs, deans, governance bodies, and Academic Affairs leaders on the design, documentation, routing, and implementation of academic actions. Develop training, procedural guidance, templates, and other resources that promote consistent and compliant governance practices across academic units.
• Administer Academic Codebook, Records and Catalog Implementation: Administer the UIS academic codebook and coordinate catalog implementation resulting from approved curricular and organizational actions. Maintain institutional academic governance records, historical documentation, approval evidence, and institutional inventories of academic programs and units. Reconcile information across governance, catalog, codebook, accreditation, and reporting systems; investigate discrepancies and coordinate corrective action. Produce status reports, analyses, and management information to support academic planning, compliance, and institutional decision-making.
• Coordinate Institutional and External Approvals: Prepare and author academic agenda items and supporting materials for submission to the Board of Trustees and external entities. Coordinate the preparation, submission, tracking, revision, and retention of materials required by the University of Illinois System Office, Board of Trustees, Illinois Board of Higher Education, Higher Learning Commission, and other external entities. Represent UIS, as assigned, in system-level meetings concerning academic approval, policy interpretation, and improvement of academic processes. Coordinate substantive-change screening, tracking, and required institutional notifications in consultation with responsible university officials.
• Lead Process Improvement and Cross-Functional Coordination: Evaluate academic governance workflows and recommend changes that improve clarity, timeliness, consistency, accountability, and stakeholder experience. Coordinate cross-functional implementation with academic units and offices responsible for curriculum, catalog, records, reporting, accreditation, and system or state approvals. Participate in departmental planning and special projects related to academic planning, program review, degree pathways, accreditation, and institutional effectiveness. Maintain professional knowledge of academic governance, regulatory expectations, accreditation requirements, and effective practices in higher education administration. Oversee the Office of the Associate Provost for Academic Strategy and Institutional Effectiveness.

Minimum Qualifications:

1. Bachelor's degree.

2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

3. Additional education, training, and/or work experience in the area of specialization (see specialty factors below).

Specialty Factors:

A total of two (2) years (24 months) work experience in administration (responsibility for day-to-day operation/oversight/coordination of a unit / program / system / process / function).

One (1) additional year (12 months) of work experience supporting one or more high-level administrators and/or units in a complex organization, such as education or government.

An additional year (12 months) of work experience using electronic tracking, reporting, or transaction process systems.

Preferred Qualifications:

Master's Degree in Higher Education, Public Administration, Business Administration, Educational Leadership, or a related field.

Experience with academic governance policies, processes, and procedures in higher education.

Experience managing academic catalogs or curricular approval processes.

Experience working in higher education administration, academic affairs, accreditation, or related functions.

Experience coordinating projects involving multiple stakeholders, competing priorities, and complex timelines.

Experience developing reports, maintaining records, and utilizing workflow, tracking, or project management systems.

Experience interpreting policies, procedures, and regulatory requirements and communicating them to diverse audiences.

Knowledge, Skills & Abilities:

Proficiency with Microsoft 365 applications, including Word and Excel, and the ability to learn new software systems and reporting tools.

Knowledge of shared governance principles and academic decision-making structures in higher education.

Knowledge of academic program and curriculum approval processes, accreditation, or regulatory compliance.

Ability to interpret complex policies and translate them into clear operational guidance, workflows, and documentation requirements.

Ability to coordinate multiple interdependent processes, stakeholders, deadlines, and approval authorities with a high degree of independent judgment.

Ability to analyze records and requirements, identify discrepancies or risk, and recommend appropriate resolution.

Ability to develop procedures, training materials, templates, status reports, and management information

Strong written, oral, consultative, and cross-functional communication skills.

Ability to represent the UIS professionally with university, system, state, accrediting, and other external stakeholders.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement

The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:
• Social Security benefit and
• Social Security benefit as a spouse

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.

• Please Note: All postings close at 5:00pm CST on the posting close date.*