Program Coordinator

Program Support Coordinator
Alexandria VA
Pay From: $80,000 annual salary

MUST:
Active Secret Clearance required
Experience providing program, operational, administrative, personnel, logistics, or coordination support.
Strong organizational skills and exceptional attention to detail.
Demonstrated ability to manage multiple priorities, recurring requirements, deadlines, and changing operational needs.
Experience maintaining schedules, trackers, personnel information, records, or other program management tools.
Strong written and verbal communication skills.
Ability to work independently with minimal supervision while effectively coordinating with personnel across multiple teams and organizational levels.
Strong interpersonal skills and ability to work professionally with program personnel, management, customers, vendors, and other stakeholders.
Strong problem-solving skills and a proactive approach to identifying and addressing issues.
Proficiency with Microsoft Office and other business productivity and collaboration tools.
Experience preparing and maintaining professional documentation, reports, presentations, spreadsheets, and other program materials.
Experience supporting government customers or programs is preferred.
Experience working in a technical, IT, operations, or government contracting environment is preferred.

DUTIES:
Coordinate program logistics, including travel, meetings, equipment, shipments, workspace requirements, and other operational needs.
Support planning and coordination of meetings, events, training activities, site visits, and other program requirements.
Assist with travel coordination and related administrative and logistical activities.
Coordinate and maintain personnel schedules, including shift schedules, leave, holidays, coverage requirements, and other staffing changes.
Assist program leadership with maintaining visibility into staffing levels, personnel availability, and schedule coverage.
Track overtime and other labor-related information in support of program management, reporting, and approval processes.
Maintain accurate records and trackers related to schedules, overtime, staffing, and personnel activities.
Coordinate and submit visitor access requests and other facility access requirements for program personnel and visitors.
Prepare, review, edit, organize, and maintain program documentation, reports, presentations, trackers, and other materials.
Collect, organize, and maintain program information and metrics to support management decision-making and program reporting.
Support meetings and program events, including scheduling, agendas, presentations, meeting documentation, action items, and follow-up activities.
Maintain organized program records and ensure information is current, accurate, and readily available to authorized personnel.
Support the development and maintenance of program procedures, guidance, templates, and other operational documentation.
Assist with invoice, procurement, travel, financial, or other administrative tracking activities as required.
Coordinate and track onboarding activities and requirements for new program personnel.
Assist with coordinating required access, accounts, equipment, training, documentation, certifications, and other onboarding requirements.
Maintain awareness of personnel changes, assignments, transitions, and other staffing-related activities.
Provide day-to-day operational, administrative, and coordination support to program leadership and personnel.
Serve as a central point of coordination for a variety of recurring program operational and administrative requirements.
Coordinate program activities, schedules, deadlines, logistics, meetings, and other operational requirements.
Assist with program initiatives, new work streams, special projects, and other operational priorities as assigned.
Provide general support to program leadership and staff as needed to address changing priorities and operational requirements.
Maintain trackers and records associated with software licenses, subscriptions, certifications, maintenance agreements, and other recurring program requirements.
Monitor expiration dates and upcoming renewal requirements and coordinate with appropriate personnel to support timely action.
Assist with collecting, organizing, and maintaining documentation associated with licenses, renewals, purchases, and other recurring program needs.
Support program leadership in maintaining visibility into upcoming renewals, deadlines, and associated actions.

Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act.