Mission Statement
The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.
Job Description
Duties
- Working to help BPHC advance as an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.
- Promote health equity, inclusion, and diversity within the BPHC, department, and community.
- Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.
- Work Bureau-wide with several different programs with specific duties that include the areas of procurement, contracting, fiscal, and special/ad hoc projects.
- Collaborate with Program Managers, Directors, and program staff on projects. Produce reports, using word processing, PowerPoint, and table/chart creation and with special projects as needed for the Bureau Administrator.
- Assist all programs on an as-needed basis with special projects both fiscal & programmatic.
- Assist programs to comply with fiscal rules and guidelines.
- Coordinate and execute contracts bureau-wide with State, Federal, and local collaborators.
- Assist program & fiscal management in reporting on approved budget amounts.
- Open purchase orders using Workplace and adhering to an established budget.
- Required to report expenditures on funding streams on an as-needed basis.
- Process and approve invoices for payment. Maintain and manage billing, contracts, general ledgers, and other information gathered from invoices submitted for processing.
- Review all invoices for accuracy and supporting billing documentation, assisting in identifying and resolving discrepancies.
- Works with finance office including Accounts Payable, Revenue, Procurement, Accounting, and Grants Management departments to process and expedite contracts, invoices, payments, reporting, and information as needed.
- Work with Executive and Administration departments including, the Executive Office, Human Resources, Operations, General Counsel, and Communications.
- Responsible for answering questions from clients, providers, and other stakeholders: with billing issues, check verification, and other problems as they arise.
- Responsible for working with vendors to obtain quotes or bids and set up vendor contracts
- Coordinate/supervise administrative staff within the Administration team as assigned.
- Oversee the training and orienting of new staff as needed.
- Provide coordination to programs in setting up meetings, interviews, conferences, etc.
- Attend both fiscal and programmatic meetings as necessary.
- Organize, coordinate, and manage office operations, office supplies, inventory of furniture and equipment, and employee reimbursements.
- May supervise staff as required.
- Performs other duties as required.
Minimum Qualifications
BA/BS and 2 years of directly related experience in budget preparation and financial account management; OR 5 years of equivalent experience in public health program coordination, management and/or purchasing, budgeting, contracting, billing, accounts payable/receivable may be substituted for an undergraduate degree. Prior experience working with grants & city/municipal agencies is a plus.
Basic Requirements:
- Strong technical skills in Windows proficiency with Microsoft Office (Excel, Word, PowerPoint, Access, Workplace); demonstrated ability to learn and apply new software applications quickly.
- Should possess a good working knowledge of budgets, accounting principles, and contract development and processing.
- Ability to perform with accuracy and must be competent with figures.
- Demonstrated ability to manage multiple conflicting priorities and tasks within demanding deadlines.
- Superb organizational skills and must have strong analytical, problem-solving, and written and oral communication skills.
- Strong interpersonal, communication, customer service, organizational, critical thinking, and keen attention to detail are required.
- Ability to write clear, concise reports, and to follow and give written and oral instructions in a precise, understandable manner.
- Ability to understand, explain, and apply the laws, rules, regulations, policies, and procedures of unit activities;
- Ability to demonstrate interpersonal, communication, and customer service skills with w/others and maintain harmonious working relationships.
- Ability to document the processes, quality control data, and analyze and troubleshoot problems, to communicate effectively with all levels of administration.
- Ability to work in a team environment independently with minimal supervision.
- Demonstrated cultural competence with diverse ethnic, cultural, and socio-economic groups.
- Bilingual and/or bicultural applicants are encouraged to apply.
Additional Information
- City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
- A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
- Certain immunizations will be recommended and/or required prior to commencement of employment duties.
- Any position that requires an advanced degree will be subject to education verification.
- Certain positions at the BPHC may be Grant Funded.
- The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
- Certain positions at the BPHC may require Child Protective Service Background verification.
- The advertised shift and schedule are subject to change at the department's discretion.
Shift
35 hours per week, 9 am to 5 pm. Hybrid Schedule is subject to BPHC's teleworking policy.
Grant Funding Information
This position is partially dependent on grants / external funding sources.
Pay Range
$1,160.58 - $1,382.23 / wk