Program Coordinator

Under the direct supervision of the Program Manager, and under overall direction from the Principal Investigator/Program Director, the Program Coordinator provides support services such as data entry and distribution, student case-management and report preparation for special projects generated by the program. The Program Coordinator supports all areas of the program and assists the Program Manager with daily operations, programming activities and budgetary tasks.

Essential Duties and Responsibilities:

• Assists with complex administrative assignments, including data gathering, monitoring deadlines, conducting follow-up, and tracking student and alumni outcomes.

• Supports Case Management and direct student support through program planning and implementation.
• Provides coordination and administrative support for HCOP summer programming, including planning, implementation, student activities, scheduling, logistics, and other operational needs.

• Takes initiative in developing and maintaining HCOP alumni tracking and reporting processes, including collecting and updating alumni outcomes, maintaining accurate records, conducting alumni follow-up, and supporting program and grant reporting.

• Supports preparation and updating of policies, procedures, budgets, and other program documents.
• Organizes program meetings and prepares meeting agendas and minutes.
• Assists in preparing progress reports at student, program, and alumni levels for various stakeholders.
• Assists in preparing and submitting financial records/reports, budgets, expenditure modifications, and grant applications.
• Responsible for occasional updating of program website.
• Performs other duties as assigned.

Qualifications/Requirements - Education:

• Regionally accredited bachelor's degree required; and/or equivalent combined education and experience in the related field; Masters preferred.

Experience:

• One to two years executive administrative experience, grants management, and/or supporting a University research program.

• Understanding or direct experience with health professional programs.

Knowledge/Ability/Skills:

• Demonstrated ability to plan, coordinate and schedule various office activities.
• Strong proficiency with MS Office: Word, Excel, PowerPoint, Outlook, Teams, and information technology platforms.
• Knowledge of project or program coordination, including initiating, planning, executing, monitoring/controlling, and closing processes.

• Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively.
• Interpersonal skills to establish and maintain effective working relationships with stakeholders.
• Strong verbal and written communication skills.
• Ability to work as a team.
• Ability to make sound administrative/procedural decisions and judgments.

Complexity:

• Ability to perform highly detailed work with sustained attention and care while providing or obtaining information on numerous inquiries.

Physical Demands:

• Occasional stooping; frequent standing; constant walking, sitting, climbing, reaching, finger movement, speaking, hearing, and near/far vision. May be required to push, pull, lift, and/or carry up to 20 pounds.

Work Environment:

• Occasionally required to work in confined space.

Mental Demands:

• Frequent work on varied and interrelated tasks in a sometimes busy environment, requiring sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements:

• Ability to work effectively with a diverse community.

Conditional Employment:

The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since 100% of your salary is funded by (Health Careers Opportunity Program, end date (08/31/2027), your position is contingent upon the continued receipt of these funds. Continuation of your position is dependent, in part, upon funding availability. Furthermore, no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean, Division VP, or Human Resources.

Compensation:

• $28.84 - $35.30 an hour

Position Status:

• Full-Time, Non-exempt

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws

The above statements describe the general nature and level of work being performed and are not intended as an exhaustive list of all responsibilities, duties, and skills required.