Note - this position may be located at offices in downtown Los Angeles or in Ventura at the Public Health Department.

POSITION DESCRIPTION

• Assist the Program Manager (PM) in developing communications assets for VCCHIC-related work (e.g., emails, web page, slide presentations, talking points, etc.)
• Assist the PM in tracking, assessing, and archiving progress made on the Ventura County Community Health Improvement Strategy (CHIS)
• Support the PM in conducting project evaluation, progress reports, and grant applications
• Support the PM in strategic planning for VCCHIC and other CLC-related initiatives

• Coordinate all VCCHIC invoices, partner contributions, and Wellness Fund-related financial transactions
• Support in tracking program expenditures
• Support VCCHIC fund-seeking efforts, including proposals, calendaring, and related activities

• Support the PM in agenda-setting, preparing meeting logistics, and carrying out meetings
• Keep all VCCHIC meetings accurately calendared
• Ensure that AI notes from meetings are promptly collected, accurate, and submitted for review
• Efficiently archive all approved agendas, presentations, notes, and relevant materials appropriately on shared drive
• Organize and maintain an efficient filing system; prepares memos, letters, reports and email communications

• Coordinate efficiently and often with VCCHIC partners and committees via email and list serve
• Support the PM in responding to partner questions and technical assistance needs
• Keep various VCCHIC rosters up to date and accurate

• General understanding of operations, population health management, public health challenges and health inequities.
• Demonstrated organizational and research skills.
• Knowledge of general office administration and practices.
• Skill in writing email communications, memos, letters, brochures, and various other printed information.
• Skill in organizing and prioritizing workload.
• Skill in producing accurate work.
• Skill in maintaining a professional demeanor in person and over the phone.
• Skill in communicating effectively and accurately (grammatical and spelling) both orally and in writing, in English.
• Skill in using and understanding software programs – specifically, Microsoft Word, Excel, and Asana, with a particular emphasis on project management software programs.
• Skill in typing no less than 65 words per minute, as well as using a 10-key adding machine.
• Ability to work in a team environment and demonstrate effectiveness in doing so.
• Ability to work effectively with a diverse group of people from different professional levels with an emphasis on customer service – and in a diplomatic manner.
• Self-starter, innovator, and collaborator.
• Ability to travel 20% of the time. Travel will be primarily in the HASC region.

• Bachelor’s degree in health care or public health preferred; and business administration, or related field may be considered.
• Three to five years’ experience. Other relevant experience may be considered in lieu of the above.
• Minimum of one year of experience in data analysis and project management preferred.

• We assume the Positive Intent of our team members first.
• No Hoarding Rule – We believe in an open and transparent exchange of information.
• We believe our relationships with each other are an important component of our success.
• We-ism – We operate with an associations-first mindset, which includes a strong commitment to our team members.
• All for One – We strive to be great and reliable team members for each other.
• We actively work to appreciate and value the contributions of all team members.
• We practice pausing to acknowledge and celebrate our significant successes.
• We are committed to straight and courteous communication between team members.
• No Beach Balls – We are committed to maintaining strong and trusting relationships. We actively work through issues before they become barriers. We have the necessary crucial conversations with each other.
• We believe that a respectful culture is the foundation of a safe, effective, and supportive environment for all.
• We believe in the importance of exploring innovative ideas and solutions that help solve problems, improve our effectiveness, and increase member value.
• To err is human. Mistakes are opportunities to learn and improve.
• We believe in the importance of a diverse and inclusive culture, where differences and similarities are valued equally, and team members listen without judgment to learn and grow from one another’s strengths and perspectives.

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