Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Program Coordinator Job Category Staff & Executive - Administrative & Support Department RWJ - Education Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Education at the Robert Wood Johnson Medical School.

Under the direction of the Associate Dean for Clinical Education, supports all operational, administrative, evaluation, and faculty development activities associated with the COMPASS Coaching Program. The Program Coordinator is responsible for coordinating a longitudinal faculty-student coaching program serving medical students across two campuses and class years. Responsibilities include program implementation, faculty coach onboarding, student-coach assignments, data management, grant reporting. The Program Coordinator serves as the primary administrative liaison among students, faculty coaches, medical school leadership, educational technology personnel, and institutional stakeholders to ensure successful implementation and sustainability of the coaching program.

Among the key duties of this position are the following:

• Coordinate and oversee the day-to-day operations of the COMPASS Coaching Program, ensuring effective implementation across multiple campuses and medical student class years.
• Manage the longitudinal faculty coach-student assignment process, including annual matching, onboarding, orientation, engagement tracking, and ongoing support of coaching relationships.
• Serve as the primary administrative liaison among students, faculty coaches, medical education leadership, Student Affairs, educational technology personnel, and institutional stakeholders regarding coaching program activities.
• Develop, maintain, and coordinate program schedules, timelines, communications, meetings, training sessions, and operational workflows to support program objectives and continuous improvement.
• Coordinate faculty coach development initiatives, including training programs, onboarding activities, Communities of Practice, continuing professional development opportunities, and implementation of coaching curricula.
• Provide consultation and support to faculty coaches and participants regarding coaching processes, program policies, available resources, and student support services.
• Manage program assessment and evaluation activities, including administration of surveys, wellbeing assessments, satisfaction measures, outcomes tracking, and quality improvement initiatives.
• Collect, analyze, maintain, and report program data and performance metrics, including student participation, coaching engagement, faculty involvement, and program outcomes.
• Maintain and support coaching dashboards, databases, reporting systems, and benchmarking activities, utilizing institutional and national data sources to inform decision-making and program effectiveness.
• Administer and support educational technology platforms and learning systems, including learning management systems, survey platforms, videoconferencing tools, online learning modules, and related electronic resources.
• Maintain web-based coaching resources, training materials, and electronic program content, ensuring accessibility, accuracy, and alignment with program goals.
• Provide logistical and administrative support for meetings, workshops, faculty development activities, and other program events, including scheduling, coordination, documentation, and participant communications.
• Coordinate administrative processes related to faculty participation and student support initiatives, including faculty stipend administration, record maintenance, and monitoring of emergency support funding activities.
• Establish and maintain collaborative relationships with internal and external partners, including faculty, students, Student Affairs, Office of Education, wellness offices, and other stakeholders to advance student success and program goals.

FLSA Exempt Grade 23S Salary Details Minimum Salary 65272.000 Mid Range Salary 78208.000 Maximum Salary 92772.000 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in Education, Public Health, Healthcare Administration, Social Sciences, Counseling, Psychology, Higher Education Administration, or a relevant field.
• Three (3) years of professional experience in higher education administration, program management, student affairs, medical education, faculty development, coaching programs, or relevant fields required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent interpersonal and communication skills, and ability to collaborate and provide productive feedback required.
• Must be fluent in best practices regarding the design and development of course materials for adult learners.
• Track record of designing and executing successful course sites and other learning applications.
• Demonstrated thorough knowledge of and experience/skill in use of modern learning management systems and platforms.
• Proficiency in Microsoft Excel/Access, Canvas required. Demonstrated thorough knowledge of and experience/skill in use of modern learning management systems and platforms.
• Ability to coordinate technology initiatives and use synchronous learning platforms such as Zoom and Microsoft Teams.
• Ability to leverage and evaluate data and communicate findings in a clear and concise manner.
• Ability to embrace changes and new ideas.
• Must be able to manage multiple projects simultaneously.

Preferred Qualifications

• Master's Degree preferred.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs.
• Working Environment: Office, clinic and school environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 26ST2157 Posting Open Date 11/12/2026 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree in education, public health, healthcare administration, social sciences, counseling, psychology, higher education administration, or a relevant field?

• yes

• no

• • Do you have three years of professional experience in higher education administration, program management, student affairs, medical education, faculty development, coaching programs, or relevant fields?

• yes

• no

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application
• Other Documents (4)
• Certifications/Licenses