Program Coordinator

Location: Rockville, MD

Schedule: Hybrid (2 days in office, 3 days remote)

Hours: Monday-Friday, 8:00 AM-5:00 PM (flexibility available)

Compensation: $31-36 per hour/ dependent on experience

Employment Type: Temp-to-Hire for the right candidate

Position Overview

We are seeking a highly organized and detail-oriented Program Coordinator to provide administrative and operational support for education programs, research initiatives, industry partnerships, and special projects for a great client. This role is ideal for someone who enjoys managing multiple priorities, coordinating logistics, tracking deadlines, and working collaboratively across departments.

Key Responsibilities

• Coordinate schedules, meetings, correspondence, and project materials.
• Maintain program records, databases, calendars, and tracking reports.
• Support education programs, meetings, webinars, and special events.
• Manage application processing, renewals, shipping, tracking, and follow-up activities for program participants.
• Assist with sponsorship agreements and ensure fulfillment of partnership obligations.
• Prepare invoices, documentation, reports, and payment tracking information.
• Respond to inquiries and provide exceptional customer service to members, partners, and stakeholders.
• Coordinate logistics, materials, and communications for committees, programs, and initiatives.
• Work closely with multiple departments to ensure deadlines and deliverables are met.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• Minimum of 3 years of administrative, program coordination, or project support experience with an nonprofit/ association.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects in a fast-paced environment.
• Professional, customer-service-focused approach.
• Proficiency with Microsoft Office, including Excel (formulas), Word, Outlook, Forms, PowerPoint, and Teams.
• Experience with Zoom, SurveyMonkey, databases, or association management systems is preferred.

Ideal Candidate

The successful candidate will be:

• Organized and proactive
• Detail-oriented and accountable
• Able to follow processes while identifying improvements
• Customer service driven
• Professional, collaborative, and dependable
• Comfortable handling confidential information and meeting critical deadlines

Additional Information

• Hybrid work environment with a combination of in-office and remote work.
• Business casual dress code.
• Growth opportunities available.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.