Program Manager - Study Abroad

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $53,000 - $57,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/02/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is required

Job Details

Job Summary

The Program Manager, Study Abroad, is a highly experienced professional responsible for managing the daily operations and logistics of the study abroad programs at the University of Texas at San Antonio. This role will serve a varied UTSA student population in service of UTSA Study Abroad's central function of enhancing and promoting international opportunities for students, faculty and staff. The Study Abroad Program Manager will employ best practices to enhance and promote international opportunities for students, faculty, and staff. The duties of this role align with UTSA's vision of providing access to educational excellence and preparing citizen leaders for the global environment.

Core Responsibilities

• Works closely with the units leadership in order to refine, plan and execute the desired study goals and guide students through the study abroad process.
• Initiates and executes study abroad outreach initiatives and recruits faculty and staff to lead international programs.
• Engages with students in presentations, events, social media and more in order to create interest in global education opportunities.
• Supports all UTSA faculty and staff leading international programs and leads with the study abroad life cycle activities.
• Assists with management of scholarships and budget sheets.
• Works closely with Director for Study Abroad on tasks related to the health and safety of students, staff and faculty participating in international programs. Supports risk mitigation efforts and crisis management on UTSA-led programs. Assists unit leadership with emergencies, and other relevant issues as they arise.
• Acts as main facilitator of international exchange program application process for incoming and outgoing exchange students.
• Tracks student application progress and works closely with advisors and faculty on the credit verification process.
• Generates monthly reports and perform routine audits to ensure all compliance standards are met.
• Assists with event planning logistics for biannual study abroad fair, tabling, and other related events.
• Advises and trains both internal and external global education stakeholders.
• Supervises program coordinator and/or program specialist, as needed.
• Supervises and trains graduate and undergraduate student associates.
• Performs other duties as assigned.

Required Qualifications

• Bachelors Degree in a related field.
• One (1) year of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Masters Degree in a related field.

Knowledge, Skills, and Abilities

• Strong public speaking skills and interpersonal skills.
• Knowledge of data management operations and ability to generate high quality reports.
• Demonstrated independent decision-making and problem-solving ability.
• Excellent verbal and written communication skills.
• Understanding of administrative procedures such as record keeping and digitally filing documents.
• Outstanding organizational and time management skills.
• Advanced MS Office experience (Word, Excel, PowerPoint, Outlook).
• Knowledge of Banner.
• Knowledge of Terra Dotta.

Working Conditions

• Office Environment. May require domestic and international travel. Ability to travel to and from meetings, training sessions or other business-related events. After hours and weekend work is required on an occasional basis.

Physical Demands

• Sedentary work; sitting most of the time. Walking and standing - occasionally. Lifting and exerts up to 10 lbs. of force - occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.