Job Description
City/State:
Bronx, New York
Grant Funded:
No
Department:
ANES - Graduate Medical Education
Work Shift:
Day
Work Days:
MON-FRI
Scheduled Hours:
8:30 AM-5 PM
Scheduled Daily Hours:
7.5 HOURS
Pay Range:
$76,000.00-$95,000.00
The Program Supervisor leads and oversees the day-to-day administration of all ACGME-accredited residency and fellowship programs, as well as non-ACGME fellowship programs within the Department of Anesthesiology. This position supervises the Program Assistant and reports directly to the Program Administrator.
The Program Supervisor supports Fellowship Directors in the implementation and coordination of program activities and serves as a subject matter expert on institutional and external governing bodies' policies, procedures, and regulatory requirements. Responsibilities include leading recruitment activities, overseeing application processing, generating and analyzing statistical reports, maintaining program records, and ensuring compliance with applicable accreditation and regulatory standards.
Additionally, the Program Supervisor provides administrative leadership to ensure continuity of operations and serves as a key liaison to residents, fellows, faculty, administrators, and regulatory agencies, particularly in the absence of the Program Administrator. The role also supports educational programming, accreditation activities, program evaluations, and the overall effectiveness of Graduate Medical Education (GME) programs.
Essential Functions
- Provide administrative leadership and oversee the daily operations of ACGME-accredited residency and fellowship programs, as well as non-ACGME training programs.
- Supervise the Program Assistant, delegate responsibilities, and ensure administrative tasks and program requirements are completed accurately and within established deadlines.
- Partner with Fellowship Directors and the Program Administrator to coordinate and implement fellowship and residency program activities.
- Serve as a subject matter expert on institutional and external governing bodies' policies, procedures, accreditation standards, and regulatory requirements.
- Lead recruitment activities, oversee fellowship application processing through ERAS, coordinate interview schedules, and assist with NRMP rank list preparation.
- Generate, maintain, and analyze statistical reports and program records to monitor performance, support decision-making, and ensure compliance with ACGME, ADS, ABA, and AMA requirements.
- Maintain the monthly educational calendar, communicate educational activities to trainees and faculty, and generate attendance and participation reports through New Innovations.
- Maintain and update program policies, procedures, records, evaluations, and regulatory reporting requirements to ensure compliance with applicable standards.
- Coordinate Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) meetings, including scheduling, agenda preparation, and accurate meeting minutes.
- Support the planning and execution of graduation ceremonies, educational conferences, and other special events as assigned by Fellowship Directors and the Program Administrator.
- Coordinate site-specific logistics and address facility-related inquiries to ensure smooth daily program operations.
- Serve as a liaison between residents, fellows, faculty, administrators, and regulatory agencies, addressing concerns and escalating issues to the Program Administrator or Program Directors as appropriate.
- Provide administrative leadership and ensure business continuity in the absence of the Program Administrator.
- Organize and maintain program files, correspondence, evaluations, and documentation in a timely and accurate manner.
- Perform additional duties as assigned to support Graduate Medical Education (GME) program operations.
Qualifications
- Bachelors degree required.
- Minimum of two (2) years of administrative experience required.
- Working knowledge of immigration processes and regulations related to graduate medical education preferred.
- Knowledge of ACGME, ABA, AMA, FREIDA, ERAS, and NRMP processes and requirements.
- Experience using New Innovations or similar residency management software preferred.
- Proficiency with Microsoft Office Suite and general computer applications.
- Strong organizational, communication, leadership, and time-management skills, with the ability to manage multiple priorities and deadlines.
- Demonstrated ability to supervise staff, coordinate multiple programs, and exercise sound judgment in resolving administrative and operational issues.
- Completion of OHS Annual Assessment required.
Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
Numbers & Facts
| Location | Bronx, NY |
| Industry | Healthcare Services |
| Salary | $76,000–$95,000 Per Year |
| Company Size | 10,000 employees or more |
| Website | http://www.montefiore.org/ |
About Company
About Montefiore Medical Center
Commitment to Excellence
As the academic medical center and University Hospital for Albert Einstein College of Medicine, Montefiore Medical Center is nationally recognized for clinical excellence—breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient-centered care.
Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than 100 years we have been innovating new treatments, new procedures and new approaches to patient care, producing stellar outcomes and raising the bar for medical centers in the region and around the world. As we build on this momentum, we continue to advance the practice of medicine and set the standard for excellence.
Enduring Mission and Distinguished History
The mission of Montefiore is to heal, to teach, to discover and to advance the health of the communities we serve.
From its beginning in 1884, as a facility for the care of patients with tuberculosis and other chronic illnesses, to the new millennium, Montefiore has been at the forefront of patient care, research and education and steadfast commitment to its community.
Our Services
We provide coordinated, compassionate and leading-edge care designed to reach people when and where they need it most. Through highly integrated teams of physicians, nurses, social workers, mental health professionals and other caregivers, we have created an innovative, seamless system of care focused around the patient.
Notable Centers of Excellence
At the intersection of Einstein science and Montefiore medicine is our commitment to scientific inquiry. This commitment has resulted in the creation of the Montefiore-Einstein Centers of Excellence in cancer care, cardiovascular services, transplantation and children’s health, where nationally recognized investigators and multidisciplinary clinical teams collaborate to develop and deliver advanced, innovative care.
Advanced Specialty and Surgical Care
We offer advanced, multidisciplinary care across specialties, delivering one standard of excellence for all. Our interventions are designed to help patients understand and manage their illness, advocate for their health, access the right treatments and receive the vital social support they need to flourish. On multiple fronts, Montefiore is developing more effective and less invasive approaches to complex problems from procedures to repair diseased hearts, protocols to treat complex cancers and medical devices designed to meet the needs of growing children.
Primary Care
With nearly 50 primary care locations throughout the New York metropolitan area, we are focusing on accessible, patient-centered primary and preventive care provided by leading physicians in the areas of family and internal medicine, pediatrics, obstetrics and gynecology, and a team of experts in nursing, health education, nutrition and pharmacy.
Providing Care Without Walls
Montefiore combines its deep commitment to the community with nationally-renowned expertise to reach people in locations easiest for them. Through Montefiore’s School Health Program (MSHP), Primary Care at Home programs, mobile medical and dental health vans and health education initiatives, Montefiore provides primary care services in non-traditional settings.
Through the formation of highly integrated teams of physicians, nurses, social workers, mental health professionals, care managers and other caregivers, we provide care around the patient, when and where they need it.
Research and Education
Montefiore's partnership with Einstein advances clinical and translational research to accelerate the pace at which new discoveries become the treatments and therapies that benefit patients. Together, the two institutions are among 38 academic medical centers nationwide to be awarded a prestigious Clinical and Translational Science Award (CTSA) by the National Institutes of Health.
The second-largest medical residency program in the country, with 1,251 residents and fellows across 89 programs, Montefiore provides the doctors of tomorrow a unique opportunity for education and training in one of the most diverse urban areas in the country — one where the population is global, the disease burden is high, and the need for quality care is great.
The partnership is further strengthened by the dual appointments of faculty and physicians across both organizations—enhancing synergies and collaborations for research, teaching and patient care.
Comprehensive Care Management
Since 1996, Montefiore has developed advanced models of care management to help patients, especially those with chronic diseases such as diabetes, heart failure and mental illness, achieve better health and improved wellbeing in a cost effective way. Montefiore goes beyond fragmented fee-for-service payments, assuming total responsibility for the quality and costs of care for some of our sickest patients.
Through CMO, Montefiore Care Management, we use a global prepayment or similar strategies to manage care for 200,000 individuals over the continuum, including hospital care, rehabilitation, outpatient care, professional services, home care, mental health counseling, community-based services, remote patient monitoring and many other programs.
Our leadership in coordinating care across multiple settings has earned us federal recognition from the Centers for Medicare and Medicaid Services as a Pioneer Accountable Care Organization. Montefiore's ACO is one of only 32 organizations in the nation, as well as the only one in New York State, to operate under this new model of providing Medicare beneficiaries with higher quality care, while reducing expenditures through enhanced care coordination.
Learn More
- Mission, Vision and Values – Montefiore’s unique path of growth into the future and the clinical excellence and outstanding customer care that will get us there.
- History and Milestones – Proud traditions guiding our mission and the moments that helped shape Montefiore into a premier academic medical center.
- Commitment to the Community – Community health, education and neighborhood development.
- Leadership – Executives and clinical chairs leading Montefiore’s advancements.
- Physicians – Widely acclaimed medical professionals and specialists who provide our patients with the highest standards of care.
- Nursing Staff – Highly competent and compassionate professionals committed to improving the health of their patients.
- Ways to Give – Philanthropic opportunities and other ways to support Montefiore Medical Center.
Skills
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