Program Support Coordinator (Student Center)

About Us

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Techs faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nations top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Techs Mission and Values

Georgia Techs mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Student and Campus Event Centers (SCEC) operations team oversees building operations, custodial services, and event services for the John Lewis Student Center and Stamps Commons, Exhibition Hall, and the Historic Academy of Medicine. Reporting to the Director, Facilities Operations & Events, the Program Support Coordinator delivers professional administrative support across the entire operations team. Core duties include managing financial records and purchasing, coordinating maintenance and facility upkeep programs, supporting the hiring and onboarding of professional staff, and maintaining building signage, notices, and operational communications. By keeping operations organized, responsive, and well documented, this position helps create a welcoming, well-maintained campus environment and supports the success of client events and the experience of everyone who uses our buildings.

Job Summary

Provide specialized administrative services within a campus unit to include organizing and preparing correspondence, reports and other documentation; event management; records management, and related administrative activities. Typically provides work guidance to lower level administrative personnel with the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff. This position will supervise: N/A

Responsibilities

Job Duty 1 -

Originate and process correspondence, reports and other documentation.

Job Duty 2 -

Compile, organize and analyze data for use in reports.

Job Duty 3 -

Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 4 -

Make travel arrangements for unit staff management and staff as directed.

Job Duty 5 -

Maintain office supplies inventory.

Job Duty 6 -

Develop and maintain databases and records management systems.

Job Duty 7 -

Review and resolve routine administrative related questions and issues; provides input regarding new or revised unit administrative procedures.

Job Duty 8 -

Provide training and ongoing work guidance to administrative staff members as required.

Job Duty 9 -

Perform other duties as assigned.

Required Qualifications

Educational Requirements

High school diploma, GED Certificate or Vocational School Diploma

Required Experience

Three to four years of job related experience

Knowledge, Skills, & Abilities

SKILLS

This job requires advanced skills in general office administration to include document processing and management, records management, event management, problem solving and office organization. Skill in use of advanced office related computer applications is required.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does have financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Location: Atlanta, GA

Pay Range: $23.71/hr - $26.44/hr

Job Grade: A7

Background Check

Successful candidate must be able to pass a background screening, including a Credit check due to the financial responsibilities of the position. Please visit Georgia Techs Pre-Employment Screening Policy for more information.