Programming Coordinator

Pay

• Hiring Range: $18.90 - $22.68, Hourly
• Pay Range: $18.90 - $26.46, Hourly

Hours

• Normal workweek is 40 hours.
• Evenings and weekends as needed.

Location

• Main Library
• 304 S Main St, South Bend IN 46601
• Local travel between library branches required

About the Job

The Programming Coordinator assists with the planning of high quality signature events and all ages programming to engage and enrich the lives of community members. Under the direct supervision of the Community Engagement Assistant Manager, and with an unwavering commitment to diversity, equity, and inclusion, the Programming Coordinator will:

• Under the general direction of the Community Engagement Assistant Manager, develop, plan and implement systemwide and branch signature events and programs for all ages.
• Schedule and facilitate programming systemwide.
• Assist branch staff with event structure, theme, activities, vendors, and community partners.
• Suggest and book vendors and presenters and facilitate logistics as needed.
• Represent the Library at programs.
• Collaborate with local organizations and foster public participation in event planning.
• Organize internal staff and volunteers to participate in programming.
• Maintain signature event budgets, including processing payments for vendors and supplies.
• Distribute print marketing materials to partner organizations and public spaces.
• Participate in the set up and tear down of event spaces and layouts.
• Order, maintain, and organize general programming and office supplies and equipment inventory, including the management of systemwide use of supplies and equipment.
• Evaluate signature program and event success based on established best practices. Track metrics for signature program attendance.
• Recruit, hire, and train special events volunteers.
• Assist with mobile library services, including library card sign up and material checkout, as needed.
• Perform other duties as assigned.

Requirements

Education and Experience:

• Bachelor's degree from an accredited four year college or university.
• At least 1 year experience working with the public in museums or public libraries.

Requirements:

• Spanish language skills preferred.
• Excellent verbal and written communication skills, as well as strong organizational skills.
• Public service orientation and commitment to excellent and genuine customer service.
• Demonstration of character and integrity in all situations while upholding SJCPL’s ethical standards.
• Experience working with and proficiency with computers, including Internet, Microsoft Office, Google Suite, and Windows and Mac OS and communication technologies.
• Knowledge of library materials and services appropriate for a variety of patrons.
• Physical agility and strength to bend, reach, lift, and move up to 50lbs. and to stand for long periods of time.
• Valid Drivers License in good standing and willingness to drive a Transit van.
• Comfortable with public speaking.

Ability to:

• Lead teams, plan, and delegate tasks to staff at all levels of the organization. Make decisions and work independently and interdependently.
• Accept and manage change. Maintain composure and overcome stress in any situation.
• Identify efficiencies and implement improvements in workflow.
• Display high standards of ethical conduct, honesty, and integrity. Lead by example.
• Understand, endorse, and communicate the St. Joseph County Public Library’s mission, vision, policies, and procedures in a courteous, friendly, and positive manner.
• Be enthusiastic, creative, flexible, energetic, value diversity, and possess a sense of humor.
• Problem solve in a professional manner.
• Form and maintain excellent working relationships with library staff at all levels, patrons and community organizations. Network and partner with appropriate community organizations.
• Manage confidential information appropriately.
• Work patiently and creatively with all patrons.
• Model excellent customer service.
• Stay up to date on trends in popular culture and literature
• Stay organized and provide structure to the department.
• Generate and execute creative ideas.

Benefits

• Medical, Dental, and Vision Health Plans
• Employer Sponsored Pension Plan (Fully Vested after 10 Years of Service)
• Public Employees' Retirement Fund and Hoosier S.T.A.R.T 457(b) Employee Funded Retirement Plans
• Flexible Spending Account (FSA)
• Employer Sponsored Life/AD&D and Long Term Disability Insurance
• Employee Assistance Program
• Tuition Reimbursement
• 128 Vacation Hours (16 days) annually
• 80 Sick Hours (10 days) annually 
• 10 Paid Holidays