Project Administrative Assistant

We are seeking a highly organized and detail oriented Project Administrative Assistant to support and manage all client and customer work projects. This role serves as the central point of coordination between clients, internal teams, and vendors to ensure projects are completed on time and within scope.

Responsibilities include tracking project timelines, maintaining documentation, scheduling meetings, communicating with clients, preparing reports and invoices, and updating project management systems. The ideal candidate can manage multiple projects simultaneously, communicate professionally, and stay organized in a fast-paced environment. This position includes assisting with bookkeeping using QuickBooks or similar software to support financial record-keeping and invoicing

This position plays a key role in ensuring smooth operations, client satisfaction, and successful project delivery.

• Proven office experience with strong organizational skills and attention to detail
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
  
• Excellent typing speed and data entry skills for efficient workflow
  
• Bilingual abilities are a plus to serve diverse clients and team members effectively
  
• Previous experience in customer service or as a receptionist enhances your ability to support clients professionally
  
• Knowledge of multi-line phone systems, office management practices, and basic bookkeeping is preferred
  
• Strong communication skills with a professional demeanor in person and over the phone
  
• Ability to multitask efficiently while managing time effectively in a fast-paced environment
  

Join us as an Administrative Assistant and be part of a vibrant team dedicated to excellence! Your organizational talent and proactive attitude will help us deliver outstanding support that keeps our office thriving. We value energetic individuals who are eager to contribute their skills in a collaborative setting.