Project Administrator

Project Administrator - Operations

Location: Atlanta, GA. (Hybrid)

Level: Mid

About Us

Winter Construction is a mid-size general contractor serving the Southeast, with a primary focus on Metro Atlanta. We work across the commercial, hospitality, higher education, K-12, mixed-use, retail, and restaurant markets, as well as renovations and adaptive reuse, with project values ranging from $1M to $150M.

Our mission is to "build great experiences every day," and our reputation is built on relationships and excellent results. Just as important, we take pride in a great company culture focused on teamwork, collaboration, and a shared commitment to doing the right things always.

About the Role

The Project Administrator helps ensure the success of Winter's projects by managing key administrative and financial functions and supporting project teams from startup through closeout. Reporting to the Operations Administrator, this hybrid role works closely with Project Managers, subcontractors, and the accounting team.

Responsibilities

• Set up new projects in the project management system and manage contract documents, including owner contracts, letters of intent, and subcontracts
• Collect and track subcontractor insurance, bonds, and other compliance documents
• Process accounts payable, including lien waivers, subcontractor payments, and vendor invoices
• Support project teams with owner pay applications, change orders, cost transfers, and monthly financial reports
• Prepare closeout logs, final payments, and O&M manuals, and archive project documents

Qualifications

• 3+ years of administrative or accounting experience, ideally with a commercial general contractor
• Familiarity with construction contracts, lien waivers, and subcontractor insurance requirements
• Experience with Procore and construction accounting software such as eCMS (preferred)
• Strong organization and attention to detail, with the ability to manage multiple projects at once
• Clear, professional written and verbal communication

Perks & Benefits

• Competitive pay [add salary range if sharing]
• Medical, dental, and vision insurance
• 401(k) with company match
• Hybrid work schedule (3 days remote, 2 days in office)
• Paid time off and paid holidays
• A great company culture built on teamwork and integrity
• Intentional career development initiatives
• Community involvement and volunteer opportunities

Equal Opportunity Employer

Winter Construction is committed to equal opportunity in all terms and conditions of employment for employees and applicants, without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, disability, or veteran status. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Notice to Recruiting Agencies

Winter Construction does not accept unsolicited resumes from recruiters or employment agencies in response to our Careers page, social media posts, or job postings. We will not pay referral fees or other compensation for unsolicited resumes, and we reserve the right to hire any such candidates without financial obligation to the recruiter or agency. All unsolicited resumes, including those sent directly to hiring managers, become the property of Winter Construction.