Project Administrator Budget Management & MS Project Scheduling

North Reading, MA

$70–$80 Per Hour
Instant Apply

7 days ago

Job Description

Job Title: Project Administrator – Budget Management & MS Project Scheduling
Location: North Reading, MA (Hybrid)
Duration: 6 to 12 Months (Potential Extension)
Payrate: $70 to $80 per hour

Job Description:
We are seeking a detail-oriented and proactive Project Administrator Contractor to support project teams with budget management, financial tracking, project scheduling, reporting, and administrative coordination. This hybrid role requires a professional who can effectively manage project financials, create and maintain schedules in Client Project, and provide project controls support across multiple initiatives. This individual will collaborate closely with project managers, finance teams, vendors, and cross-functional stakeholders to help ensure projects are delivered on time and within budget.

Responsibilities
Project Scheduling & Planning

Create, maintain, and update integrated project schedules using Client Project.
Develop and manage project timelines, milestones, task dependencies, and resource assignments.
Track schedule performance and identify potential delays, risks, or resource constraints.
Support project managers with schedule analysis, forecasting, and recovery planning.
Generate schedule reports and communicate project status to stakeholders.

Budget & Financial Management

Monitor project budgets, spending, forecasts, and financial performance.
Track project costs and identify budget variances.
Prepare regular budget reports, financial summaries, and forecast updates.
Support resource planning and cost estimation activities.
Process and track purchase requisitions, purchase orders, invoices, and project-related expenditures.
Partner with Finance and Procurement teams to ensure accurate project financial reporting.

Project Administration & Coordination

Maintain project documentation, meeting minutes, action logs, risk logs, and issue trackers.
Coordinate project meetings and ensure follow-up on key deliverables and action items.
Support project governance processes and reporting requirements.
Organize and maintain project files and records to ensure accuracy and audit readiness.
Assist with change management and project status reporting activities.

Reporting & Analytics

Prepare recurring project status reports, dashboards, and executive summaries.
Analyze project metrics and provide insights regarding schedule, budget, and resource performance.
Develop and maintain project tracking tools using Client Excel and other reporting platforms.
Support management reviews by providing timely and accurate project data.

Must Have:

Associate's or bachelor’s degree in business administration, Project Management, Finance, or a related discipline preferred.
Minimum of 3 years of experience in project administration, project coordination, project controls, or a related role.
Strong experience creating and maintaining project schedules using Client Project.
Experience managing project budgets, financial tracking, forecasting, and reporting.
Advanced Client Office skills, particularly Excel, Word, PowerPoint, and Outlook.
Excellent organizational, analytical, and problem-solving abilities.
Strong verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced project environment.
Experience working with cross-functional teams and stakeholders.

Preferred Qualifications

Experience supporting engineering, operations, manufacturing, technology, construction, or capital projects.
Knowledge of project management methodologies, including Waterfall, Agile, or Hybrid frameworks.
Experience with Power BI, Smartsheet, SAP, Oracle, or other project and financial management tools.
CAPM, PMP, or other project management certifications are a plus.

Required Skills

Client Project Scheduling
Budget Management & Forecasting
Project Controls
Financial Reporting
Resource Planning
Risk & Issue Tracking
Client Excel
Project Documentation
Stakeholder Management
Data Analysis & Reporting

Numbers & Facts

Location	North Reading, MA
Salary	$70–$80 Per Hour

Skills

Administrative Managementunmatched
Administrative Skillsunmatched
Agile Programming Methodologiesunmatched
Analysis Skillsunmatched
Billingunmatched
Budget Managementunmatched
Budget Reportingunmatched
Budgetingunmatched
Business Administrationunmatched
Calendar Managementunmatched
Capital Projectunmatched
Change Managementunmatched
Communication Skillsunmatched
Constructionunmatched
Cost Estimatesunmatched
Cross-Functionalunmatched
Customer Support/Serviceunmatched
Data Analysisunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Documentationunmatched
File Maintenanceunmatched
Financeunmatched
Financial Managementunmatched
Financial Projectionsunmatched
Financial Reportingunmatched
Forecastingunmatched
Manufacturing Technologyunmatched
Meeting Minutesunmatched
Metricsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Projectunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Oracleunmatched
Organizational Skillsunmatched
Performance Analysisunmatched
Plan Meetingsunmatched
Power BIunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project Controlunmatched
Project Evaluationunmatched
Project Management Certificationunmatched
Project Management Professional (PMP)unmatched
Project Planningunmatched
Project Scheduleunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Reporting Dashboardsunmatched
Reporting Skillsunmatched
Riskunmatched
SAPunmatched
Schedule Developmentunmatched
Status Reportsunmatched
Technical Supportunmatched
Time Managementunmatched
Waterfall Model of Software Developmentunmatched
Writing Skillsunmatched

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