Project Administrator & Estimating Coordinator

Custom Home Builder
Ardmore, PA
$70,000–$90,000 + Benefits + Strong PTO

We are helping a well-established luxury custom home builder serving the Greater Philadelphia area. Known for delivering high-quality homes with exceptional craftsmanship, they are seeking a Project Administrator to support their construction team from preconstruction through project completion.

This is an excellent opportunity for someone who enjoys wearing multiple hats in a collaborative, fast-paced environment. In addition to project administration responsibilities, this role will assist with estimating activities and help keep projects organized, on schedule, and moving forward.

Responsibilities

• Provide administrative support to Project Managers and company leadership
• Assist with bid packages, subcontractor communication, and proposal tracking
• Help prepare quantity takeoffs and assist with estimating activities
• Maintain project documentation, contracts, purchase orders, RFIs, submittals, and change orders
• Track budgets, invoices, and project costs
• Coordinate with clients, architects, subcontractors, and vendors throughout the construction process
• Schedule meetings and maintain project timelines
• Ensure project files are accurate, organized, and up to date
• Support multiple residential construction projects simultaneously

Qualifications

• 1+ years of experience in construction administration, project coordination, estimating, or a similar role
• Experience within residential or custom home construction preferred
• Ability to read construction drawings and specifications
• Strong organizational and communication skills
• Comfortable managing multiple priorities in a deadline-driven environment

Compensation & Benefits

• $70,000–$90,000 based on experience
• Comprehensive medical benefits
• Generous Paid Time Off (PTO) program
• Paid holidays
• 401(k) with company match (if applicable)
• Professional development opportunities
• Stable company with an outstanding reputation and strong pipeline of work