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Project Controls Manager

ICONMA, LLC
  • Philadelphia, PA
  • $52.88–$60.10 Per Hour
  • Instant Apply
3 days ago

Job Description

Our client, a Building Technology and Software Services company, is looking for a Project Controls Manager for their Philadelphia, PA location.
 
Responsibilities:
  • Reporting Structure & Stakeholder Engagement
  • Reports to: Customer Business Manager (Operations Director) & Customer Business Director (Managing Project Director)
  • Directly supervises: Foreman, Building Operators (team of ~10-15, Local 420 Union)
  • Collaborates with: Scheduler Planner, Safety Manager, Quality Manager, contractors, customer stakeholders, internal/external teams
  • High-Level Role Description:
  • The Project Controls Manager is responsible for operational coordination, technical oversight, and workforce management for all facility maintenance and work order activities customer site.
  • This role merges strategic planning and frontline leadership to ensure the seamless execution of building operations, maintenance, regulatory compliance, and continuous improvement initiatives.
  • Technical & Operational Management
  • Oversee daily operations of site-based Foremen and union Building Operators, ensuring compliance with service level requirements and union agreements.
  • Coordinate, process, and track all work order requests, maintenance activities, and trouble calls using CMMS/QFM and Building Automation Systems.
  • Interpret technical drawings, schematics, operational contracts, and regulatory documents.
  • Assign and schedule work orders, track progress, and oversee final closeout of maintenance tasks.
  • Process & Compliance:
  • Enforce site-specific union agreements, regulatory/risk management, safety, environmental, and contractual obligations.
  • Ensure all documentation (work orders, event reports, incident investigations, closeouts) is accurate, complete, and timely.
  • Administer preventive maintenance, asset management, facility optimization, and life cycle planning initiatives.
  • Leadership & Training:
  • Provide guidance, direction, and support to Foremen and Building Operators.
  • Lead safety enforcement, technical and compliance training, hazard assessments, workplace inspections, and incident reporting/resolution.
  • Foster a culture of continuous process improvement and operational excellence.
  • Communication & Coordination:
  • Act as primary point of contact for work order coordination between site staff, contractors, helpdesk, and senior leadership.
  • Participate and lead daily/weekly operational meetings, strategic planning sessions, and cross-functional communications.
  • Prepare and distribute operational reports (daily, weekly, monthly).
  • Emergency & Incident Management:
  • Develop, review, and enforce emergency response procedures and disaster recovery plans.
  • Oversee emergency training, coordinate with site staff, emergency services, and regulatory agencies.
  • Inventory & Resource Management:
  • Manage procurement, inventory, consumables, spare parts, and critical maintenance supplies.
  • Oversee inventory audits, contractor engagements, purchase orders, and ensure stock levels and equipment maintenance.
  • Planning & Financial Oversight:
  • Create and track workforce schedules and utilization/cost data to optimize staffing and expenses.
  • Support back-office and helpdesk functions ensuring all site contractual obligations are met.
 
Requirements:
  • Technical expertise in HVAC, plumbing, electrical, mechanical systems, BAS, CMMS/QFM.
  • Strong leadership and workforce management for union and non-union staff.
  • Excellent organization, problem-solving, and communication skills.
  • Experience with regulatory compliance, QA/QC, safety management, and contract administration.
  • Ability to review technical documentation, interpret contract provisions, lead process improvements, and manage teams in a unionized environment.
  • High initiative, able to work independently with minimal oversight.
  • Ideal Background: Candidates should have proven experience in facility/project controls management in large, unionized environments such as transportation hubs, stations, hospitals, or large commercial buildings.
  • Technical Skills: Look for CMMS/BAS experience and a strong understanding of building systems and regulatory frameworks.
  • Leadership: History of effective team leadership, union negotiations, and frontline workforce supervision is essential.
  • Stakeholder Collaboration: Demonstrated ability to coordinate multi-stakeholder projects, manage contractors, and communicate effectively across levels.
  • Compliance & Safety: Experience with safety enforcement, documentation, and incident management preferred.
  • Certifications: FMP (Facility Management Professional), PMP (Project Management Professional) or LEED.
 
Why Should You Apply?

Numbers & Facts

LocationPhiladelphia, PA
Salary$52.88–$60.10 Per Hour

Skills

  • Administrative Managementunmatched
  • Administrative Skillsunmatched
  • Asset Managementunmatched
  • Automation Systemsunmatched
  • Building Regulationsunmatched
  • Building Systemsunmatched
  • Business Operationsunmatched
  • Commercial Constructionunmatched
  • Communication Skillsunmatched
  • Computerized Maintenance Management System (CMMS)unmatched
  • Continuous Improvementunmatched
  • Contract Analysisunmatched
  • Contract Managementunmatched
  • Contract Requirementsunmatched
  • Cost Controlunmatched
  • Cross-Functionalunmatched
  • Disaster Recoveryunmatched
  • Documentationunmatched
  • Emergency Managementunmatched
  • Emergency Proceduresunmatched
  • Emergency Responseunmatched
  • Emergency Servicesunmatched
  • Equipment Maintenance/Repairunmatched
  • Facilities Managementunmatched
  • Facilities and Maintenanceunmatched
  • Financial Managementunmatched
  • HVACunmatched
  • Health Planunmatched
  • Help Deskunmatched
  • High Tech Industryunmatched
  • Home Automationunmatched
  • Hospitalunmatched
  • Hubsunmatched
  • Incident Managementunmatched
  • Inventory Managementunmatched
  • Kronos Workforce Schedulerunmatched
  • Leadershipunmatched
  • Maintain Complianceunmatched
  • Mechanical, Electrical and Plumbing (MEP)unmatched
  • Negotiation Skillsunmatched
  • Operational Improvementunmatched
  • Operational Strategyunmatched
  • Operationsunmatched
  • Operations Managementunmatched
  • Organizational Skillsunmatched
  • People Managementunmatched
  • Plan Meetingsunmatched
  • Preventative Maintenanceunmatched
  • Problem Solving Skillsunmatched
  • Procedure Implementationunmatched
  • Process Improvementunmatched
  • Process Managementunmatched
  • Procurement Managementunmatched
  • Project Controlunmatched
  • Project Management Professional (PMP)unmatched
  • Project Trackingunmatched
  • Project/Program Managementunmatched
  • Property Maintenanceunmatched
  • Purchase Ordersunmatched
  • Quality Assuranceunmatched
  • Quality Controlunmatched
  • Quality Managementunmatched
  • Regulationsunmatched
  • Regulatory Complianceunmatched
  • Resource Managementunmatched
  • Risk Managementunmatched
  • Safety Complianceunmatched
  • Safety/Work Safetyunmatched
  • Schedule Developmentunmatched
  • Schematicsunmatched
  • Strategic Planningunmatched
  • Team Buildingunmatched
  • Team Lead/Managerunmatched
  • Team Playerunmatched
  • Technical Drawingunmatched
  • Technical Leadershipunmatched
  • Technical Writingunmatched
  • Time Managementunmatched
  • Workforce Managementunmatched

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