We have an exciting opening for a
Project Controls Specialist. This role will support project managers in planning, budgeting, scheduling, and monitoring engineering design projects. Provides accurate project information, identifies potential overruns, and helps maintain consistent project controls from project setup through closeout
Key Responsibilities - Project setup: Establish project codes, work breakdown structures (WBS), budgets, and contract fee lines in the project management system.
- Budget development: Work with project managers to translate approved proposals into labor-hour and cost budgets by discipline, phase, and deliverable.
- Cost monitoring: Track actual hours, costs, and commitments against approved budgets; flag variances and potential overruns.
- Forecasting: Coordinate regular updates to remaining hours, estimate to complete, and forecast cost at completion.
- Schedule tracking: Maintain project schedules and monitor deliverable dates, milestones, and overdue activities.
- Resource planning: Consolidate staffing forecasts and help identify workload conflicts or capacity gaps across projects.
- Change control: Maintain a change log, track potential additional services, and incorporate approved changes into project budgets and schedules.
- Project reporting: Prepare concise reports showing budget performance, schedule status, forecast results, and issues requiring action.
- Project reviews: Coordinate recurring project review meetings, document action items, and follow up with responsible team members.
- Accounting coordination: Work with the accounting teamto reconcile project information and support billing reviews and project closeout.
- Process improvement: Maintain standard templates and improve the consistency and accuracy of project controls.
Core Competencies - Strong attention to detail and data accuracy.
- Analytical skills and ability to explain project variances clearly.
- Proactive communication and timely escalation of concerns.
- Organization and follow-through across multiple projects.
- Ability to collaborate with technical staff, project managers, and accounting.
- Sound judgment and willingness to question incomplete or inconsistent information.
Measures of Success - Project budgets and setup completed accurately and on time.
- Forecasts and reports updated by established deadlines.
- Potential cost overruns and schedule delays identified early.
- Approved changes incorporated promptly.
- Project review action items tracked through completion.
Required:- Bachelors degree in business, engineering, construction management, finance, or related field.
- 3 plus years of experience in project controls, project coordination, project accounting, or a similar role
- Strong Excel skills
- Project Management or ERP System experience (Unanet preferred)
- Understanding of labor hour budgets, project cost reporting, and time and material and fixed fee contracts.
Preferred:- Experience in an engineering firm