Project Coordinator - AgWIIC

Position Information

Project Coordinator - AgWIIC

This position provides high-level administrative, coordination, and operational support to the AgWIIC Director and team, ensuring efficient execution of statewide workforce initiatives. The coordinator plays a critical role in managing day-to-day operations, supporting project implementation, coordinating communications, and maintaining systems that enable data-informed decision-making and program accountability.

• This is a grant funded position. Funding for this role is provided through external grant support and is subject to renewal and ongoing funding availability. Employment beyond the current grant period is contingent upon continued funding.

Project and Program Support:

• Assist with coordination and implementation of AgWIIC workforce initiatives, including tracking deliverables, milestones, and timelines aligned with execution plans (e.g., G5 objectives and quarterly benchmarks).
• Support administration of community-based workforce projects, including documentation, communication, and logistical coordination.
• Provide logistical support for meetings, trainings, and events, including agendas, materials, and follow-up actions.
• Help ensure alignment of project activities with established goals, metrics, and reporting requirements.
• Support data collection, entry, and tracking processes for workforce metrics, participation, and program outcomes.
• Assist in preparing reports, dashboards, and documentation aligned with NSF reporting requirements and AgWIIC evaluation frameworks.
• Maintain records of stakeholder engagement, partnerships, and program activities.
• Support development and organization of materials for the Agriculture Workforce Report and related publications.

Financial Support:

• Assist with tracking budgets, expenditures, and reimbursements related to AgWIIC projects and operations.
• Support grant administration processes, including documentation, timelines, and compliance requirements.
• Coordinate purchasing, contracts, and other administrative processes in alignment with university and funding guidelines.

Administrative and Operational Coordinator:

• Provide direct administrative support to the AgWIIC Director and team, including scheduling, meeting coordination, and document preparation.

• Coordinate internal workflows, timelines, and task tracking to support execution of AgWIIC strategic priorities and NSF workplans.

• Maintain organized systems for files, records, and communications to support efficient operations and reporting.

• Support onboarding logistics and coordination for AgWIIC staff, advisory council members, and partners.

• Manage AgWIIC website content, including adding, updating, and retiring resources, pages, and announcements utilizing the sites editing tools.

• Maintain an organized, current resource library; track downloads and partner engagement and provide monthly usage reports.

• Provide social media support to promote AgWIIC programs, events, and partner activities.

• Maintain AgWIIC customer relations management (CRM) system.

Organizational Engagement and Team Contributor:

• Serve as an active member of the AgWIIC team, contributing to a collaborative and mission-driven work environment.
• Engage with NDSU Extension systems and statewide partners to support coordinated program delivery.
• Maintain awareness of AgWIIC priorities, timelines, and emerging needs to proactively support team effectiveness.
• Perform additional duties in support of AgWIIC operations and workforce initiatives.

Other Duties as Assigned

Pay Range: $50,000 - $66,000

Pay is based on several factors, including budget, labor market, prior experience, skills, knowledge, abilities, education, licensure and/or certification and other business considerations.

Minimum Qualifications:

• Associate's degree in business administration, communications, agriculture, education, or related field.
• At least 2 years of experience in administrative coordination, project support, or program operations.
• Experience supporting grant-funded programs or multi-partner initiatives.
• Familiarity with workforce development, agriculture, Extension, or community-based programs.
• Experience with data tracking, reporting systems, or evaluation support.
• Knowledge of university or public-sector administrative processes.
• Experience coordinating events, meetings, or stakeholder engagement activities.

Preferred Qualifications:

• Experience supporting grant-funded programs or multi-partner initiatives.
• Familiarity with workforce development, agriculture, Extension, or community-based programs.
• Experience with data tracking, reporting systems, or evaluation support.
• Knowledge of university or public-sector administrative processes.
• Experience coordinating events, meetings, or stakeholder engagement activities.

Core Competencies:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Proficiency with office software and project management tools.

• Ability to work independently and collaboratively within a team environment.

• Demonstrated ability to problem solve

• Ability to contribute to a professional and teamwork environment in a positive, flexible manner

• Ability to prioritize and multi-task in a higher education environment

• Highly organized

• Attention to detail

• Process orientated

• Knowledge of Microsoft Office

• Ability to work with sensitive data and maintain confidentiality

• Ability to wok well with people at all levels and varying specialties

Preferred Licenses/Certifications:

• Valid drivers license

Applicant Materials Required:

Resume and Cover Letter

Our commitment to caring for our employees isn't just words-it's proven. In NDSU's most recent Gallup Engagement Survey, our strengths centered on care and development. "My supervisor, or someone at work, cares about me as a person" and "I have the opportunities to learn and grow", were noted as top drivers. This reflects the culture you'll experience here.

NDSU OFFERS OUTSTANDING BENEFITS!

Join a workplace that invests in your well-being, your future, and your success.

Full-time employees are eligible for the following benefits:

Health & Wellness

• 100% employer-paid health insurance premiums for single and family coverage
• Choice of PPO/Basic or High Deductible Health Plan with HSA
• Coverage begins the first of the month after your hire date
• Wellness incentives for healthy lifestyle participation

Exceptional Retirement Plan

• Employer retirement contributions ranging from 7.5% up to an impressive 12.26%, depending on position

(One of the strongest retirement packages in the region!) - Your future is a priority, and it shows.

Time Away & Support

• Generous annual leave, sick leave, and 10 paid holidays
• Employee Assistance Program for confidential support
• Supportive work-life balance

Education Benefits That Grow With You

• Tuition waivers for employees (up to three classes per calendar year)
• 50% tuition waiver for spouse/partner and dependents

Additional Optional Benefits

• Supplemental Life, Dental, Vision, Long-Term Care
• Flexible Spending Accounts (Health & Dependent Care)
• Supplemental Retirement Plans

Explore Full Benefit Details:

Benefits | Human Resources | NDSU

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

NDSU is committed to fostering a community where differences are recognized as strengths. Rooted in our land-grant mission, we work together to meet the needs of North Dakota and its communities through education, research and outreach.

Equal Opportunity Statement:

NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, status as a U.S. veteran, or participation in lawful activity off the employers premises during nonworking hours which is not in direct conflict with the essential business-related interests of the employer, as applicable. Direct inquiries to Vice Provost, Title IX/ADA Coordinator, Old Main 100, 701-231-7708, ndsu.eoaa@ndsu.edu.

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information:

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu.