Project Coordinator - Alexandria (Part-time)

This professional individual will act as the Project Coordinator for the Alexandria Family Medicine Clinic and Residency Program. The individual should hold a Bachelor''s degree with at least 3 years of Business I Administrative experience. This is a diverse and independent administrative position that provides support, coordination, and guidance in multiple areas. Independent judgement, initiative and time management skills are essential. The LSU Health Family Medicine Center -Alexandria (FPC) is an outpatient, full-service facility that operates a resident training program and a high-volume clinic. Services provided include primary care, obstetrical care, procedures under IV conscious sedation, and sub-specialty clinics. This position works with all aspects of the program including the ACGME residency and the clinical/ financial aspects of the clinical services. Main locations include the clinic at 301 4th Street and the procedures clinic located at 501 4th Street, Alexandria, LA. 9-12 faculty physicians and 18 family practice residents care for patients from these locations. The incumbent exercises judgment and initiative in accomplishing his/her assigned tasks with oversight from the Program Administrator, Department Business Manager and Program Director. The Project Coordinator provides support in multiple areas. A high level of critical thinking and problem-solving skills are essential for this role. Regular attendance is required to perform the functions of this position. Work hours are from 8:00AM -5:00PM This position is part-time, the candidate will work 24 hours per week, .6 FTE. 30% Operations Coordinate with Rapides Medical Staff regarding new faculty credentialing. Complete insurance credentialing material for managed care contracts as requested by billing company for incoming physicians and Point of contact for insurance credentialing process and Medical staff credentialing process. Maintains records of clinical professionals licenses and certifications. Assists in creating physician clinical schedule Submits end of month report to Shreveport Admin. Assists with all HR functions; job posting, position management, advertisements, recruitment, job description management. Gathers materials for Annual Cost report and assists with submission. 30% Financial and Revenue Cycle Management Process all invoices for payment through the AP Department in Request Purchase Orders through Peoplesoft System. Maintain contracts and relations with all vendors. Obtains and maintains Purchasing Card ( P-Card). Responsible for monthly reconciliation of P-Card. Oversee daily cash deposits following established guidelines from the Comptroller -Shreveport Accounting Office. End of day reconciliations. Billing and Collections Oversight: Oversee collection of patient''s co-pay, pre-certifications, collection of clinic and hospital charges, Primary interaction for with the billing company and business manager as billing and collections issues arise. Ensures all charges are being turned in timely by physicians. Maintain monthly reporting of clinic Produces reports as requested and needed. Oversight of purchasing of office supplies, equipment and furniture obtaining appropriate approval from Business Manager following established rules. Processes Foundation funding requests and deposits. 30 % Residency Program Support Takes lead on planning and organizing yearly graduation activities. Takes lead on planning an organizing any other approved entertainment functions. Processes CME reimbursements for residents and faculty and maintains records of spending. Assist with Annual resident recruitment endeavors. 10 % Marginal Functions Performs other related duties and special assignments as directed by Administrator, Program Director or Family Medicine Business Manager.