Project Coordinator

JOB SUMMARY
Project Coordinator

JOB DESCRIPTION
Project Coordinator

AGA is seeking an organized, dependable temporary project coordinator to provide administrative and planning support to our Marketing Department. Working under the direction of our marketing and project management team, this person will help keep assigned tasks, event preparations, and day-to-day requests moving forward.

Responsibilities

• Update project trackers, checklists, calendars, and deadlines.
• Schedule meetings, take notes, and follow up on assigned action items.
• Maintain event registration lists, RSVP reports, and other spreadsheets.
• Assist with event preparation, including gathering information, organizing materials, and tracking orders and deliveries.
• Follow up with vendors and internal team members on established requests and deadlines.
• Organize project files, invoices, and event documentation.
• Help monitor the Marketing inbox, respond to routine questions using established guidance, and route requests to the appropriate team member.
• Provide progress updates and flag missing information or potential delays.

Qualifications

• Approximately 2 3 years of experience in administrative support, project coordination, marketing support, or a similar role.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication.
• Comfortable using Microsoft Office, spreadsheets, and shared online tools.
• Able to manage assigned tasks and communicate consistently in a remote environment.
• Familiarity with Asana or similar project tracking tools is a plus.

Training and guidance will be provided on AGA's processes, programs, and tools. The existing team will retain responsibility for event strategy, budget decisions, contract negotiations, and overall project direction.