Project Coordinator

The Project Coordinator works closely with the Project Management team, and provides basic customer service, organization, inside support, preparation of standard reporting, tracking all orders to ensure they are current and in good standing.

Essential Functions

Assist project management team in coordination and communication in a timely manner in order to meet the construction schedulePrepare and submit quotes and work orders to customers and technicians within the agreed upon timeframe. Including, the ability to perform a construction take off from blue prints, and process Architectural revisions and bulletins (As Required By Account)Communicate effectively through verbal and written communication to General Contractors, Customers, and Field Technicians and to Internal Departments regarding the status of orders. Prepares timely update reports for management, customers as needed.Follow-up correspondence in writing (email primarily)Responsive to returning phone calls in a timely mannerCommunicate with factories and suppliersMonitor orders, and provide tracking for shipments.Prepare direct entry sales ordersCoordinate project submittal process-product data sheets, samples, schedules, etc.Provide close-out documents as requiredAbility to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution will escalate to the Project Manager / Team Lead.Coordinate orders across the US, Canada and Puerto Rico.Displays working product knowledge of materials: Doors, Frames, Door Hardware.

Minimum Qualifications

Proficient in Microsoft Products, including but not limited to Excel, Word, and OutlookFunctional and working knowledge of computersMust pass pre-employment background check and drug screen

Knowledge, Skills and Abilities

Effective time management and organizational skillsDetail orientedGood mathematical skillsEffective communication skills both verbal and in writingSelf-motivated and proactive with ability to multi-taskBlue print reading and specification interpretation preferred Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus

Physical DemandsMust be able to lift up to 50 lbs.

Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualification RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.