Project Coordinator

About Convene Inc.

Convene, Inc. is a Tampa based, award-winning technology services organization with offices and resources throughout the US, Mexico, and India. We have successful, referenceable customers, competitive benefits, and high-growth opportunities.
it's coordinating and following up with 40+ stakeholders and vendors across multiple workstreams to ensure everyone remains accountable and that critical milestones are being met.

The Project Manager/Day-to-Day Project Coordinator
Part-time

Overview
This role would primarily focus on execution, coordination, and accountability, allowing me to concentrate on technical decisions, executive stakeholder management, and issue resolution.

Key responsibilities:

• Follow up with internal and external stakeholders to ensure deliverables remain on schedule.
• Coordinate communication across multiple vendors and serving as the primary point of contact for day-to-day project coordination unless technical expertise is required.
• Maintain/update project schedule and Gantt chart.
• Identify project risks, issues, and dependencies early while escalating blockers that require leadership attention.

Coordinate activities between:
o GDT
o Integra
o ISP providers
o Facilities
o Construction teams
o Shipping vendors
o Local site contacts

Track equipment and logistics throughout the project lifecycle, including:
o Ordered
o Shipped
o Delivered
o Missing
o Returned
o RMA status

This person will be dedicated to managing these operational workstreams to significantly reduce the administrative burden, improve accountability across stakeholders, and help prevent surprises such as delayed shipments, missed milestones, or vendor coordination gaps.