Job Description
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Job Description: Your Day to Day Administrative & Organization Support:
- Manage senior leaders’ individual calendars and team event/meeting calendars for the Enterprise Technology division, including proactively managing potential conflicts and coordinating logistics.
- Schedule and arrange associated logistics for meetings and events like workshops, lunch & learns, etc.
- Arrange travel, file expense reports, and ensure compliance with company systems, processes, and policies.
- Proactively maintain inventory and order office and event supplies to ensure availability and readiness.
- Optimize communications by maintaining distribution lists
Project & Performance Support:
- Ensure and help coordinate timely company-wide administrative efforts, including compliance training, goal setting, performance check-ins, business continuity planning, etc.
- Develop and maintain dashboards, scorecards, and reports that help track individual, team, and project success metrics, in partnership with program and project managers.
- Research, experiment, and help the team adopt new and innovative workforce productivity tools such as virtual conferencing, virtual collaboration, virtual tours, GenAI, etc.
- Create, organize, and maintain a Teams/file management and file sharing system, structure, and process for the collection, storage, and access of presentations, files, spreadsheets, and media for all projects.
Engagement & Culture Building:
- Help plan agendas, conduct surveys, coordinate meetings, and facilitate culture-building initiatives.
- Plan and organize periodic volunteer and community engagement opportunities and activities for the team.
- Support team events such as the summer outing and annual awards ceremony.
- Assist in planning, scheduling, and co-facilitating education programs for the Enterprise Technology.
- Support and coordinate job posting, recruiting, interviewing, hiring, and onboarding of new associates.
We’re Looking for:
- Bachelor’s degree preferred.
- Minimum of 2+ years of administrative or business support experience.
- Proficiency and/or ability to quickly ramp up in: Productivity tools (MS Outlook, Word, Excel, PowerPoint, etc.) Conferencing systems (eg. MS Teams, Zoom, etc.);
- Collaboration capabilities (e.g., Mural/Miro/Figma, etc.); Project tools (e.g., MS Project, Kanban, Jira, etc.); People & Travel systems (e.g., WorkDay, Concur, etc.)
- Strong organizational and time management skills, with the ability to balance multiple priorities.
- High level of responsiveness and ability to build trusted relationships with colleagues and stakeholders.
- Professionalism, tact, and strong interpersonal skills to navigate matrixed organizational structures.
- Ability to problem-solve in real-time and work effectively under pressure.
- Initiative and ability to work independently with minimal supervision.
- Attention to detail and a high degree of accuracy in all tasks.
- Excellent written and verbal communication skills.
Flexible work from home options available.
Compensation: $43.00 per hour
Decca Recruiting’s strength in IT staffing is our agility and more than 50 years of combined IT staffing and project management experience of our key management personnel.
Our Agility comes with our ability to streamline and simplify tasks to avoid complexity and increase efficiency.
Numbers & Facts
| Location | Boston, Massachusetts |
| Industry | Other/Not Classified |
| Company Size | 50 to 99 employees |
| Year Founded | 2007 |
| Website | http://www.deccaconsulting.com |
About Company
At Decca Consulting, we believe that success begins with exceeding our clients’ expectations in both service and advice. Our target is to establish a long-term, trusted relationship with each of our clients, by continually providing staffing solutions that meet each organization’s unique needs.
Founded in 2006, Decca Consulting has more than 50 years combined experience in staffing solutions. We believe in these three steps to successful staffing:
- Find the Best-Fit Talent
- Deliver on time
- Follow through with onsite support
Our Mission: With a focus on timely delivery of the best candidates for the job, Decca Consulting is proud to serve the unique staffing needs of the gas and oil industry through targeted solutions and onsite support.
Our Specialty: Providing IT/Engineering staffing solutions for the gas and oil industry, delivering exceptional candidates experienced in the information technology arm that serves the ever-expanding world of the gas and oil industry. With more than a decade of experience in solving the unique staffing needs for the gas and oil industry, we are primed to meet the challenge of sourcing the right candidate in a timely, professional manner.
A Step Beyond: Because of the trusted connection developed with our long-time, satisfied gas and oil clients, they asked for our assistance in sourcing the right candidates throughout their companies. So, we’ve expanded our services to provide staffing solutions beyond the realm of IT.
Skills
- Administrative Skillsunmatched
- Atlassian JIRAunmatched
- Business Continuity Planning (BCP)unmatched
- Business Supportunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Conflict Resolutionunmatched
- Corporate Complianceunmatched
- Detail Orientedunmatched
- Expense Reportsunmatched
- File Managementunmatched
- File Systemsunmatched
- Interpersonal Skillsunmatched
- Inventory Managementunmatched
- Kanbanunmatched
- Logisticsunmatched
- Maintain Complianceunmatched
- Metricsunmatched
- Microsoft Excelunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Projectunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Onboardingunmatched
- Order Suppliesunmatched
- Organizational Skillsunmatched
- Performance Goal Settingunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Reporting Dashboardsunmatched
- Scorecardingunmatched
- Spreadsheetsunmatched
- Technical Recruitingunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Writing Skillsunmatched
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