Project Coordinator

Onsite | Bowling Green, OH, United States

The Project Coordinator supports client delivery projects by coordinating daily activities, maintaining accurate documentation, and keeping teams aligned. This role follows Project Management Office (PMO) standards and methodologies to help deliver projects on time, within scope, and within budget. The ideal candidate is organized, proactive, and committed to improving processes, supporting technical teams, and strengthening project outcomes.

Position Details

• Employment type: Contract for up to 12 weeks, with the possibility of an extension or hire.
• Work hours: Monday–Friday, 7:00 a.m. to 5:00 p.m.; after-hours and weekend work as needed.
• Location: Onsite at a client site in Bowling Green, OH.

Key Responsibilities

Project Coordination & Execution

• Apply PMO standards, processes, and methodologies consistently across assigned projects.
• Coordinate tasks, schedules, and deliverables across multiple teams.
• Assist with payroll, time-off requests, and onboarding.
• Assist with ordering supplies and arranging rental equipment.
• Maintain accurate project documentation, records, and version control in centralized systems.
• Monitor project activities, identify potential delays, and provide timely status updates to the project manager.
• Support requirements gathering, testing, and other project-specific tasks as needed.

Stakeholder Communication & Collaboration

• Serve as a primary contact for project communications with stakeholders, vendors, and internal teams.
• Gather, organize, and validate project information so delivery teams have current, accurate data.
• Prepare meeting agendas, PowerPoint presentations, and supporting documentation for stakeholder communications.
• Build collaborative working relationships across operations and all levels of the organization.

Data Analysis & Reporting

• Analyze project schedules, budgets, resource utilization, and delivery performance.
• Prepare recurring and ad hoc reports for PMO and operations leadership.
• Maintain and distribute project materials, including status updates, policies, requirements documents, and vendor information.

Operational Support & Continuous Improvement

• Create and maintain project schedules, timelines, and change-control documentation.
• Identify opportunities to improve coordination processes, streamline workflows, and enhance project quality.
• Support smooth transitions between project delivery and operational functions.
• Meet performance targets for service quality, accuracy, and timeliness.

Knowledge, Skills & Abilities

• Accountability: Take ownership of responsibilities, understand organizational goals, and contribute to continuous improvement.
• Attention to detail: Produce accurate, high-quality work and maintain organized, well-structured documentation.
• Customer focus: Provide responsive, high-quality service with an understanding of internal and external customer needs and impacts.
• Interpersonal skills: Communicate professionally, use tact and diplomacy, and remain composed under pressure.
• Results driven: Maintain high performance standards and demonstrate persistence and urgency in meeting goals.

Education & Experience Requirements

• High school diploma or equivalent required.
• Bachelor’s degree in Computer Science, Information Systems, Business, or a related field, or equivalent experience, preferred.
• At least 2 years of project coordination experience, preferably in the technology services industry.
• Understanding of project management methodologies, standards, and documentation practices.
• Strong analytical and problem-solving skills, including requirements documentation and issue troubleshooting.
• Excellent written and verbal communication skills.
• Ability to build strong working relationships with project teams, stakeholders, management, and vendors.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, SharePoint, Microsoft Project, project portfolio management (PPM) tools, enterprise resource planning (ERP) platforms, ServiceNow, Salesforce.com, workforce management systems, and cloud-based systems.