Project Coordinator

Project Coordinator

Job Description

Provides office administrative services by implementing and maintaining administrative policies and systems, procedures, monitoring projects, and providing administrative support. This position requires excellent attention to detail, superb computer skill sets, outstanding follow-up and a strong ability to multitask. The right candidate must be flexible and possess solid and advanced Admin or Coordinator experience.

Project Coordinator Job Duties:

• Meeting with Director and Project Manager to understand all vital aspects of the customer requirements and project specifics.
• Collaborating within team to establish estimated start and complete dates for Project dates.
• Ensuring that all team members understand the scope of the project as well as what he/she is individually responsible for and when.
• Collecting and providing needed Project information, templates and documents to Team members.
• Daily monitoring and status reporting of Project Steps including follow-up with assignee.
• Communicating relevant information to all team members and Customers, e. change in schedule dates, changes in the project's requirements, obstacles/ solutions, etc.
• Compiling and maintaining interim project reports and minutes of
• Maintaining data bases.
• Communicating with customer, i.e. solicitation and provision of Project related documents, updating Customer-provided tracker, etc.
• Coordinating activities with vendors and suppliers and maintaining relationships with
• Assisting the Director and Project Manager in various activities such as budget monitoring, minutes, presentations, bid and contract preparation, and human resources.
• Performing administrative and accounting support including creating and providing COPs, assisting with AR and AP.

Knowledge and Skills:

• Minimum Associate Degree and 5 years moderate to advanced administrative experience, OR Bachelors with 1 years advanced administrative experience, OR Bachelors with Project Management Certification.
• Excellent time management, organization, multitasking and stress management skills
• Must be able to act independently and use own judgment regarding how to handle incoming requests and information.
• Detail oriented with excellent follow-through skills
• Must possess a positive attitude and be highly effective in a team environment; ability to collaborate across functions
• Must be able to maintain confidentiality
• Proficiency with Microsoft Office Word, Excel, PowerPoint
• Telecom background is a PLUS