Project Coordinator

Marketing Project Coordinator
Position Type: 12+ month contract
Work Arrangement: Remote (located in Texas)
Keep Projects Organized. Support Events. Make Things Happen.
We're seeking a highly organized, detail-oriented Marketing Project Coordinator to provide administrative and project support to a busy marketing team.

This role is ideal for someone who enjoys coordinating schedules, tracking deadlines, organizing information, and ensuring nothing falls through the cracks. You'll support marketing projects, event preparations, vendor communications, and daily operations while working closely with an established team.
Key Responsibilities

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  Maintain project trackers, calendars, checklists, and deadlines to keep marketing initiatives on schedule.
  
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  Coordinate meetings, document notes, track action items, and follow up on outstanding tasks.
  
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  Manage event registration lists, RSVPs, spreadsheets, and related reporting.
  
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  Assist with event preparation, including organizing materials, tracking orders, and coordinating deliveries.
  
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  Follow up with vendors and internal stakeholders to confirm deliverables and deadlines.
  
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  Organize project documentation, invoices, files, and event records.
  
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  Monitor the marketing inbox, respond to routine inquiries, and route requests to appropriate team members.
  
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  Provide timely status updates, identify missing information, and escalate potential delays.
  
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  Support additional administrative and project coordination activities as needed.
  

Required Qualifications

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  2–3 years of experience in project coordination, administrative support, marketing operations, or a related role.
  
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  Strong organizational skills, attention to detail, and consistent follow-through.
  
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  Experience maintaining schedules, spreadsheets, task trackers, and project documentation.
  
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  Excellent written and verbal communication skills.
  
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  Proficiency with Microsoft Office, Excel, Outlook, and shared online collaboration tools.
  
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  Ability to manage multiple priorities, meet deadlines, and work independently in a remote environment.
  
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  Comfortable communicating with internal teams and external vendors to keep assigned activities moving forward.
  

Preferred Qualifications

• Previous experience supporting marketing teams, events, or promotional activities.
• Previous Medicare experience desired not required
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  Familiarity with Asana or similar project management and task-tracking platforms.
  
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  Experience coordinating event registrations, vendor requests, or event logistics.
  
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  Experience supporting multiple projects in a fast-paced environment.
  

Why Join Us?
This is an opportunity to gain hands-on experience supporting marketing initiatives and event coordination while working with an established, collaborative team.

You'll receive training and guidance on internal processes and tools, allowing you to focus on organization, execution, communication, and keeping projects on track. Event strategy, budgets, contract negotiations, and overall project direction remain with the existing team.
Apply Today
If you're a dependable, organized Project Coordinator who enjoys managing details, supporting teams, and keeping projects moving, we'd love to hear from you!

Apply today and help bring marketing projects and events together seamlessly!