Project Coordinator

W-2 Contract

Duration - 13 Months

Location - Remote (Austin, TX 78711)

Pay Range - $20 to $26.66/hour depending on experience

JOB DESCRIPTION

Project Coordinator

Our client is seeking an organized, dependable temporary project coordinator to provide administrative and planning support to their Marketing Department. Working under the direction of the marketing and project management team, this person will help keep assigned tasks, event preparations, and day-to-day requests moving forward.

Responsibilities

• Update project trackers, checklists, calendars, and deadlines.
• Schedule meetings, take notes, and follow up on assigned action items.
• Maintain event registration lists, RSVP reports, and other spreadsheets.
• Assist with event preparation, including gathering information, organizing materials, and tracking orders and deliveries.
• Follow up with vendors and internal team members on established requests and deadlines.
• Organize project files, invoices, and event documentation.
• Help monitor the Marketing inbox, respond to routine questions using established guidance, and route requests to the appropriate team member.
• Provide progress updates and flag missing information or potential delays.

Qualifications

• Approximately 2-3 years of experience in administrative support, project coordination, marketing support, or a similar role.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication.
• Comfortable using Microsoft Office, spreadsheets, and shared online tools.
• Able to manage assigned tasks and communicate consistently in a remote environment.
• Familiarity with Asana or similar project tracking tools is a plus.

Training and guidance will be provided on company processes, programs, and tools. The existing team will retain responsibility for event strategy, budget decisions, contract negotiations, and overall project direction.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.