Project Coordinator

Tesla is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.

• Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers. Maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination. Preparation of meeting agendas/notes
• Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, RFI/Submittal logs, and managing deliverables and providing weekly updates. Weekley reports for important communications for tasks to EPC teams
• Site visits including reviewing and documenting existing conditions or construction progress
• Coordination with AHJ's including permit submissions, project reviews, processing fees. Familiar with permitting process, tracking and updating permit folders, tracking permit budget etc.
• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation
• Establishing processes to ensure easy work flow and hosting/leading meetings for project/ticket intake on a weekly basis
• Gather data from Design managers/CM's on weekly/bi-weekly basis to be successful for populating various Gantt charts
• Excellent excel skills including programming skills to make automatic dashboards and KPIs
• Ability to use approved AI tools to make the tasks more efficient
• 5+ years of experience in a supportive capacity preferably with an engineering, architecture or construction firm
• Degree in Science, Technology, Engineering or Math (STEM); or other related field, or equivalent experience
• Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment
• Superior verbal and written communication skills, attention to detail with a strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam (or related)
• Proficiency in AutoCAD, Revit, Aconex, PlanGrid, and/or Procore preferred
• Proficiency in programming to build dashboards for the design management team
• Demonstrated ability to work with minimal guidance; proactive, motivated self-starter

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program

Expected Compensation

$22.40 - $48.00/hour + cash and stock awards + benefits

Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.