Project Coordinator (GPRS)

Principal Duties:

• Reviews contract requirements and obtain required documents. Maintains project submittal files. Maintains knowledge of contract documents and subcontracts. Maintains awareness of and follows up with subcontractors' contractual requirements and provides support for the project staff.
• Sets up project budgets in accounting systems and communicates with project staff status of process.
• Maintains and updates contract billings for all departments: Reviews billings with internal/external engineers, managers, and customers. Processes government pay estimates and force accounts. Processes online billings for projects that are required by owner or general contractor. Allocates subcontract cost and makes payments. Posts payments to accounting software and credits proper jobs invoices. Follows up with payments on billings submitted with owners, contractors, and customers.
• Obtains all project billings required by each subcontractor. Provides assistance to operations in resolving problems concerning work performed and billing discrepancies. Monitors job retention status. Prepares required documents/releases for final payments (on General Contractor Projects).
• Processes change orders with owners, general contractors, and customers. Create and process change orders with subcontractors on General Contractor projects.
• Processes certified payroll reports (created by payroll) and mail/emails to owners and general contractors. Collects, processes and mail/emails subcontractor certified payroll reports to owners and general contractors. Follows up with project staff on the status of projects to minimize certified payroll mailings.
• Retains knowledge of contract documents, subcontracts, and government agency requirements. Retains knowledge of and adheres to national and local lien laws. Determines target payment date and negotiates payment schedule with customer.
• Performs administrative functions: Types various documents as required. Prepares and submits various reports.
• Provides bidding/estimating support including but not limited to preparing bid proposal documents, bid bonds, OCIP/CCIP documents, and tabulation calculation.
• Responsible for the creation, implementation, and maintenance of a job cost system to provide project staff the ability to analyze targeted projects and direct costs in order to ensure profitability. Communicates cost data to appropriate managers and supervisors for follow up.
• Meets month-end closing deadlines; analyzes monthly profit/loss reports and communicates major variances to peers.

Principal Requirements:

• Work hours vary typically Monday thru Friday, with weekend work dependent on operational needs.
• Inter-Island Travel based on operational needs.
• Needs to adapt well in face of workplace stressors such as competing priorities of reasonable or high significance.
• Needs to be able to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, and to interact effectively with people in a positive manner that engenders confidence and trust.
• May be required to lift varying weights as required for the role.
• Excellent verbal and written communications skills.

Skills/Knowledge:

Reading: Must be able to read and understand contract documents

Computer: Strong background in computer applications. Word, Excel, and Outlook. Keyboarding skills sufficient to complete daily tasks in a timely manner and working proficiency with 10-key.

Licenses: Valid Hawaii driver's license and favorable traffic abstract.

Education: College Degree preferred; high school degree required

Experience: 2 years' experience as a Project Coordinator, Contract Administrator or Project Manager or in the construction industry.