Project Coordinator

The Hydaker-Wheatlake Company is currently seeking a Project Coordinator to join our growing team!

Essential Job Functions:

Field Documentation & Restoration:

• Conduct pre-construction (pre-flight) video and photo documentation of job sites, noting existing property conditions and locate markings.
• Upload media and notes to Basecamp and maintain organized project records.
• Track restoration progress across active projects; coordinate with field teams to verify completion.
• Take final (post-flight) videos and pictures upon project completion.
• Arrange restoration work when needed or maintain a running list of pending restorations to monitor.

Project Coordination & Support:

• Assist with placement and coordination of project dumpsters and portable toilets.
• Support permit applications and coordination.
• Complete and support QAQC inspections as needed.

Crew & Equipment Support:

• Track JSA (Job Safety Analysis) entries in Basecamp; ensure Field Managers submit daily and compile monthly reports in Teams.
• Assist Project Managers with mail, print pickups, office supply runs, and miscellaneous errands.

Qualifications:

• Valid driver's license with clean driving record.
• Strong organizational and time management skills.
• Ability to work independently and communicate effectively with multiple teams.
• Experience with Basecamp, Microsoft Teams, and general office software preferred.
• Comfortable working in outdoor conditions year-round.
• Knowledge of utility industry best practices.
• Strong analytical and problem-solving abilities.