Are you seeking a rewarding career with a respected company? Join the Opifex-Synergy Pump Division, where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.
We provide high-quality, customer-focused de-watering and fluid transfer solutions. With decades of expertise, our Pump Division delivers comprehensive solutions from design to on-site installation, system monitoring, and dismantle/demobilization, and manufactures over 50% of our products in-house.
The Project Coordinator works closely with the Sales Division and branch operations to organize, execute, and manage large pump division projects from quote through completion, coordinating equipment, dispatch, vendor relationships, and Project Technicians supporting active job sites.
Essential Functions
Work with Sales Division to Organize Large Projects
- Schedule jobs and maintain the project calendar.
- Review, adjust, and maintain submitted documents.
- Communicate issues, potential problems, or changes needed.
- Identify areas where revenue was lost or below expectation.
- Identify opportunities to capture additional revenue when applicable.
- Attend monthly sales meetings and present on topics needing to be addressed.
- Collaborate with sales representatives on missing and/or damaged equipment and customer billables.
Work with Management and Operations to Execute Projects
- Verify availability of equipment, including reserving inventory, securing items from other branches, and assisting with the purchase of new items.
- Dispatch, track, and manage all aspects of equipment delivery to and from the job site.
- Supervise all administrative work with outside vendors.
- Oversee all support equipment needed onsite, including service and maintenance issues, in collaboration with the crew leader.
- Secure re-rent equipment and verify profit margins.
Project Technician Support
- Coordinate with the crew leader to distribute a weekly schedule and dispatch technicians.
- Order and maintain inventory of tools, equipment, and safety items.
- Assist with anything needed to complete a job, including additional equipment, support items, or added onsite days/times.
- Communicate travel plans, lodging, and per diem when applicable.
- Assist with inventory management at other facilities, including scheduling trucks/operators for pickups and drop-offs, managing bills of lading and manual tickets, and completing system transfers.
Individual Responsibility - Revenue and Expenses
- Create and update rental contracts to match quoted rates.
- Assist the branch with any inventory discrepancies.
- Monitor monthly billing and correct any issues as needed.
- Close and return contracts when jobs are completed.
- Communicate with customers and the credit manager regarding pay applications, notices to owner (NTOs), or payment agreements.
- Compare rates between the quote, project worksheet, and actual onsite times; communicate with the sales representative if additional fees should be added.
- Collaborate with the crew leader to determine responsibility for any project delays or changes.
- Invoice all labor and transport fees.
- Calculate rates for time-and-material and/or emergency jobs.
- Process any equipment sales related to the project.
- Assist with credit requests, if applicable.
- Audit each job file prior to billing the customer.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Required Education and Experience
- 4+ years of operational experience, or a four-year degree.
- Interacts well with people; strong communication and interpersonal skills.
- Proficiency with RentalMan or similar systems a plus.
- Self-directed, meticulous, and detail-oriented with excellent organizational skills.
- Proficient in Microsoft Office products.
Military service will be considered in lieu of education/certification experience as applicable.
Supervisory Responsibilities
- This position directly supervises Project Technicians, including scheduling, training, and certification tracking.
Work Environment
- Work settings vary by role and may include office, shop, yard, field, or on-the-road environments.
- Depending on the position, employees may encounter heavy equipment, moving vehicles, noise, dust, grease, and seasonal weather conditions.
- Personal prote