Project Coordinator

Overview:

At eimagine, we know that your best work happens when you live your best life and share your unique talents, so we do everything we can to be intentional in a remote-enabled environment to make that possible. Recognized as a Best Places to Work since 2015, we are a team of humbly confident people who are proud of their craft, continuous learners, and enthusiastic supporters of one another.For over 24 years, we have helped clients navigate technology and business change while delivering meaningful outcomes.

 

Due to our continued growth, we are seeking a Project Coordinator  to support project delivery teams and help ensure the successful execution of client engagements.

This role is ideal for someone early in their project management career who enjoys organization, communication, problem-solving, and working closely with both clients and project teams. You will partner with Project Managers, consultants, and clients to coordinate project activities, track progress, manage project documentation, and help facilitate successful project delivery.

 

Description of Duties

 

• Support Project Managers in planning, coordinating, and delivering client projects.
• Maintain project schedules, timelines, action items, and project documentation.
• Track project milestones and task progress using tools such as Jira, Azure DevOps, Microsoft Project, or similar platforms.
• Coordinate project meetings, including agendas, notes, action items, and follow-up communications.
• Assist with project status reporting and preparation of client-facing updates.
• Maintain project artifacts in accordance with eimagine Trust Advantage (eTA) standards and templates.
• Monitor project risks, issues, and dependencies and escalate concerns appropriately.
• Support change request documentation and project governance processes.
• Facilitate communication between project team members, clients, and stakeholders.
• Help coordinate project resource needs and allocation updates.
• Maintain accurate project and resource information within OpenAir and other project management systems.
• Assist with sprint ceremonies, including standups, sprint reviews, retrospectives, and planning meetings.
• Prepare meeting materials, training documentation, and presentation content as needed.
• Track and report project metrics and key performance indicators.
• Ensure compliance with customer requirements, project standards, and internal delivery processes.
• Support continuous improvement initiatives related to project delivery and operational processes.
• Build strong working relationships with clients and internal team members.
• Perform administrative and coordination activities necessary to support successful project execution.

Desired Skills & Experience:

• 1+ years of experience in project coordination, project management, business analysis, operations, consulting, or a related role.
• Experience supporting technology projects or software development initiatives preferred.
• Familiarity with Agile, Scrum, or traditional project management methodologies.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work effectively with cross-functional teams and stakeholders.
• Detail-oriented with strong follow-through and problem-solving abilities.
• Experience creating project documentation, status reports, meeting notes, and project plans.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Teams.
• Experience with Microsoft Project, Jira, Azure DevOps, SharePoint, or similar project management tools is a plus.
• PMP, CAPM, Scrum Master, or other project management certifications are a plus but not required.
• Consulting experience is a plus.

Education:

• Bachelor's degree in Business, Management, Information Technology, or a related field preferred.