Project Coordinator IV (Sustainability)

The Project Coordinator IV – Sustainability provides project coordination, cost management, and financial controls support to the Sustainability Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects.

Working under the direction of the Sustainability Team Lead, this position supports the Cost Analyst and Project Managers and coordinates with internal departments, project teams, program management offices (PMO), program controls teams, and other stakeholders to support project budget development, funding verification, cost forecasting, financial reporting, and project establishment.

The position supports sustainability initiatives, including Energy Information Systems (EIS), Sustainability and Climate Action Roadmaps, Building Management Systems (BMS), Central Plant and Local Building Decarbonization, Central Plant Optimization, LED lighting upgrades, energy efficiency retrofits, renewable energy systems, Photovoltaic (PV) systems, microgrids, Battery Energy Storage Systems (BESS), electric vehicle (EV) charging infrastructure, electrification, and other sustainability-related capital improvement projects.

Key Responsibilities

Provide day-to-day project coordination, cost management, and financial controls support to the Cost Analyst, Project Managers, and Sustainability Team throughout the project lifecycle.

Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project-related communications.

Support project establishment and project proposal development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with established project management procedures.

Coordinate with internal departments, project teams, PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.

Coordinate with project teams and PMO Cost Analysts to support budget establishment, monitoring, budget transfers, and accurate financial reporting.

Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests (CORs), commitments, and funding availability.

Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks to identify potential shortfalls before they affect project delivery.

Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with established cost management procedures.

Participate in change management and risk assessment meetings to identify cost-related trends, risks, exposures, and potential mitigation strategies.

Perform monthly budget and cost reconciliations to support accurate month-end reporting and review expenditures across multiple funding sources.

Coordinate with scheduling teams to assess cash flow and schedule performance impacts on costs, including variances, overruns, underruns, and forecasting concerns.

Review financial reports, cost performance, and project progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.

Track contract Periods of Performance (POP), contract balances, remaining encumbrances, and available funding.

Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely and accurate payment processing.

Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain accurate program controls databases and financial reports.

Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.

Proactively identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.

Support compliance with applicable organizational requirements, project management procedures, cost management processes, and funding requirements throughout project development and implementation.

Perform other project cost management and coordination duties as directed by the Sustainability Team Lead.