Project Coordinator

Kimley-Horn

Jacksonville, Florida

JOB DETAILS
SKILLS
Accounting, Administrative Skills, Adobe Product Family, Billing, Calibration, Communication Skills, Customer Relations, Detail Oriented, Editing, Employee Retention, Establish Priorities, Forensic Science, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, Presentation/Verbal Skills, Production Support, Project Engineering, Project/Program Coordination, Project/Program Management, Proofreading, Record Keeping, Student Financial Services, Student Loans, Time Management, Willing to Travel, Writing Skills
LOCATION
Jacksonville, Florida
POSTED
6 days ago
Overview:

Kimley-Horn is looking for a Project Coordinator to join our Forensics team in Jacksonville, FL. The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff on the team. 

Responsibilities:
  • This position has multiple responsibilities including project-based work and administrative duties including but not limited to: 

    • Communicating with clients on the phone and via email. 
    • Prepare retainer packages and initiate projects. 
    • Coordinate with accounting regarding invoices and clients about payments. 
    • Receive and organize documents received from clients. 
    • Summarizing depositions (legal transcripts) describing various aspects of accidents. 
    • Performing regulatory, industry, product and legal research which would then be documented into summaries and reports. 
    • Request FOIA documents from Police and County governments regarding accidents. 
    • Schedule calendars of forensic staff for meetings, calls, inspections, depositions, trial appearances, etc. 
    • Coordinate various forensic equipment across multiple offices for field use, calibration and record keeping. 
    • Coordinate and schedule inspections with attorneys, other experts, storage facilities and owners. 
Qualifications:
  • Bachelor’s degree preferred 
  • 6+ years of experience coordinating projects 
  • Excellent verbal and written communication skills 
  • Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)  
  • Proficient in Adobe Professional 
  • Geographic awareness for inspection travel time 
  • Strong proofing, formatting and editing skills 
  • Positive, client-oriented, take-charge attitude 
  • Highly organized and detail-oriented 
  • Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure 
  • Ability to work well with various personalities and in a team environment 
  • Ability to travel on a limited basis to observe inspections on behalf of the expert 
Why Kimley-Horn?:

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

 

Key Benefits at Kimley-Horn

  • Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
  • Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
  • Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
  • Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
  • Professional Development: Tuition reimbursement and extensive internal training programs.
  • Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

About the Company

K

Kimley-Horn

Kimley-Horn keeps two groups of people at the center of its business: its clients and its staff. Past president Ed Vick said, "We have no reason to exist except to serve our clients." That intense focus on providing quality to the people we serve has made Kimley-Horn one of the nation's top consulting firms in every discipline we practice.

But the firm's core purpose, articulated by its leadership and lived out daily, is "to provide an environment for our people to flourish." We know that people are fulfilled, motivated, and challenged in different ways. In order to foster our individual aspirations, we support our people as they grow into roles and take on responsibilities that are important to them. Growing professionally, having fun with our colleagues, and finding satisfaction in our work are central to our way of life.

To that purpose we add core values: "honesty, integrity, and ethics; exceptional client service; high expectations; sharing and caring; sustained profitability." Our core values and core purpose provide a foundation for the way we approach our business. Our vision is long-term and our expectation is always to perform with quality, for the sake of both groups at the center of our firm.

Through their work, our people discover untapped talents and interests. At Kimley-Horn we work hard to allow that to happen. We have college students who started as traffic engineers now working on ITS projects. We have former administrative assistants who are now human resources professionals and former marketing coordinators who are now transportation planners.

We provide the environment. We want you to take advantage of it and flourish!

COMPANY SIZE
10,000 employees or more
INDUSTRY
Engineering Services
FOUNDED
1967