Project Coordinator

Project Coordinator – Custom Residential Construction
Location: Melville, NY
Salary: $75,000 - $85,000
Benefits: 401(k), PTO, performance bonuses, gas car for work related travel

About the Opportunity

We are partnering with a high-end custom home builder and renovation contractor in Melville, NY to find an experienced Project Coordinator. This role supports multiple residential projects by coordinating purchasing, subcontractor documentation, change orders, and communication between the office and field teams.

The ideal candidate understands construction operations, is comfortable using technology, and takes ownership of tasks from start to finish.

Key Responsibilities

• Prepare, issue, and track purchase orders for materials, equipment, and subcontractor work.

• Request and organize subcontractor bids, compare pricing and scopes, and follow up on outstanding proposals.

• Coordinate material orders, confirm pricing and lead times, and track deliveries to keep projects on schedule.

• Prepare and track change orders, document cost impacts, and obtain client approvals.

• Review construction drawings, specifications, and scopes of work to help identify discrepancies or missing information.

• Maintain accurate project budgets, commitments, purchase orders, and cost documentation to support job costing and billing.

• Collect invoices, delivery tickets, subcontractor paperwork, and approvals for processing.

• Update project schedules, tasks, notes, and documentation in Buildertrend or similar construction management software.

• Track outstanding selections, approvals, material orders, and action items; follow up with the appropriate parties to keep things moving.

• Coordinate with project managers, field supervisors, subcontractors, suppliers, and accounting to resolve administrative issues.

• Maintain organized project files and ensure important updates and records are accessible to the team.

Qualifications

• 5+ years of construction project administration or related construction operations experience.

• Experience with a custom home builder, residential contractor, remodeling company, or commercial construction firm.

• Understanding of purchase orders, subcontractor bids, material procurement, change orders, and project documentation.

• Ability to read and understand construction drawings and specifications.

• Strong computer skills and proficiency in Microsoft Office, particularly Excel.

• Buildertrend experience is a major plus; experience with other construction management platforms is also valuable.

• Excellent organization, communication, attention to detail, and follow-through.

Who Will Succeed in This Role?

We are looking for someone proactive and detail-oriented who can manage multiple priorities without waiting to be reminded. You take ownership, anticipate next steps, communicate clearly, and follow through with vendors and subcontractors. If you enjoy the operational side of construction and helping projects run smoothly, we encourage you to apply.