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Description
Department: PMO, Real Estate Expansion
Location: Remote with travel to branch sites
Reports to: Project Manager - Real Estate Expansion
Travel: Up to 25% travel
About NEFCO: NEFCO is a specialty construction supply distributor serving professional contractors from 85+ locations nationwide, headquartered in East Hartford, CT. We are growing fast through a hub-and-spoke network, with a number of new branches, fulfillment centers and relocations planned for 2027.
Job summary: The Project Coordinator keeps new branch openings on schedule, from signed lease through go-live. You will track leases, permits and launch readiness across multiple concurrent sites working with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.
Responsibilities
- Track lease critical dates, landlord tenant improvement work, and consent packages for every active site.
- Research & administer permits per site (building, racking, fire, certificate of occupancy) and escalate stalled items early.
- Research & confirm jurisdiction requirements before business license filing, and maintain a jurisdiction log per dept.
- Maintain launch schedules in Smartsheet from lease execution through post-launch stabilization.
- Manage the turnkey construction partner day to day: schedule reviews, milestone tracking and deliverable checks.
- Prepare and run the weekly execution and planning forums, and drive action items to close.
- Drive internal readiness with IT, Operations, Sales, Finance, HR and Safety, including branch setup handoffs.
- Lead go-live readiness reviews and the handoff to branch operations.
- Escalate contract, cost and schedule risks early, with options and a recommendation.
Requirements
Qualifications
- 2-4 years in branch expansion, site or store development, construction project coordination, or lease and permit administration.
- Has launched new branches, stores or sites, ideally 10 or more concurrent locations.
- Working knowledge of commercial leases, tenant improvements, and the permit and certificate of occupancy process.
- Proficiency in Smartsheet or a similar tool, plus Excel.
- Bachelor's degree or equivalent experience.
Preferred:
- Branch expansion experience at a building products or industrial distributor.
- Retail or commercial interiors construction experience.
- Warehouse, industrial or distribution facility experience.
Key skills
- Precise follow-through: dates, documents and open items get closed, not just logged.
- Comfortable calling landlords, municipalities and vendors directly.
- Holds a vendor to dates while keeping the working relationship productive.
- Clear, short written updates, and escalates early.
Salary Description
$80,000-90,000 based on experience